Allison Mills

Allison Mills

ESIP Community

Purpose: Unspecified
  • Fills no roles

Staff

Purpose: Unspecified

  • Budget implementor

    for Communication tools

    Purpose:

    Creating seamless conduit for community to spend money

    Accountabilities:

    • Informing staff about approved budget
    • Checking and validating spending when it happens
    • Working with bookkeeper to appropriately tag spending to class, funder & account
    • Notifying travel coordinator of approved budget travel and connecting travelers to travel coordinator
    • Asking travelers to fill out the traveler survey

  • Collaboration Area Manager

    Purpose:

    Unspecified

    Accountabilities:

    • Acting as cluster advisor
    • Managing Collaboration area core services - Mailing list management apps (currently deltaforce.net and MailClark); Slack for team communication and inter-team coordination; Google Drive
    • Communicating with Collaboration Area leads about ESIP activities
    • Working with Collaboration Area leads on ESIP meeting participation, including sessions and posters
    • Communicating regularly with clusters and their chairs
    • Advising chairs on team dynamics
    • Listening in on cluster telecons and monitoring Slack and mailing lists
    • Working with chairs to make better telecons (google notes, external speakers, etc.)
    • Advising/prompting chairs to keep notes and update wiki
    • Ensuring telecons are started on time
    • Advising/prompting chairs to consult Communicator about sharing/publicizing collaboration area outputs
    • Working with cluster chairs to define goals and track progress
    • Documenting and streamlining cluster procedures, including onboarding and offboarding for collaboration areas and chairs
    • Striving to make cross-collaboration area connections between existing or emerging groups

  • Communication Tools Administrator

    for functionality

    Purpose:

    Ensure communication platforms remain functional

    Accountabilities:

    • Adding new users as appropriate for communication platforms which include slack, gmail, mailing lists, Sharefile
    • Serving as point of contact for ESIP staff and community about communication platforms
    • Making sure account profiles and credentials are current and accurate

  • Communicator

    Purpose:

    Unspecified

    Accountabilities:

    • Creating and maintaining a coordinated communication strategy for ESIP
    • Reviewing and editing content created by ESIP staff
    • Creating and maintaining rich content
    • Promoting ESIP outputs
    • Communicating about events e.g meeting communication, Broadcasting the call for sessions for meetings
    • Advertising to ESIP community on awards
    • Announcing award winners and new leadership to ESIP community
    • Working with members who have stock images and video to share
    • Leading and organizing special event campaigns

  • Documentation Developer

    for Project mgmt and Comms

    Purpose:

    Organizational systems, practices, procedures, & methods made clear and available

    Accountabilities:

    • Documenting project, systems, and organizational procedures and best practices
    • Documenting organizational tools/apps used
    • Building and maintaining project templates in Monday.com to aid setup and management of recurring projects

  • ESIP Update Admin

    Purpose:

    Keep ESIP community excited about events happening during the coming week.

    Accountabilities:

    • Gathering information to include
    • Creating update and publishing through MailChimp
    • Scheduling ESIP Update for optimal send time
    • Coordinating with other roles to ensure accuracy and elevate messaging

  • Graphics Coordinator

    Purpose:

    Coordinate graphics needs, including logos, stickers, slide templates, website.

    Accountabilities:

    • Sourcing graphic designers and photographers.
    • Coordinating with staff and visual creatives on ESIP graphics.
    • Coordinating with Website Content Curator role on graphics needs.
    • Coordinating with Virtual Conference Designer on graphics needed for virtual spaces
    • Developing ESIP Meeting graphics and annual graphics associated with the theme
    • Coordinating with the graphic designer on the Annual Report
    • Maintaining the ESIP slide deck template
    • Developing graphics for Data Help Desk booth collateral

  • Public Relations Coordinator

    Purpose:

    Unspecified

    Accountabilities:

    • Providing point of contact for public relations consultant
    • Reporting metrics on public relations engagement to Staff Circle

  • Social Media Manager

    Purpose:

    Maintain social accounts to build community and share ESIP content

    Domains:

    • Facebook
    • Twitter
    • LinkedIn

    Accountabilities:

    • Managing platform for community communication
    • Adding content to platform based on an editorial calendar
    • Retweeting and liking community content on Twitter or resharing, reacting, or commenting on Facebook and LinkedIn
    • Monitoring for any content that might not be appropriate and reporting issues through 🔒staff in Slack
    • Evaluating content (social media metrics) and sharing metrics monthly at Tactical meeting
    • Working with other roles (e.g. Agenda Designer, AGU Ignite Wrangler, Awards Manager, Collaboration Area Manager) on event promotion and social media campaigns
    • Coordinating with YouTube Manager to fully leverage the platform as a networking space and search engine

  • Spark@AGU Wrangler

    Purpose:

    A lively social evening of Earth and data science lightning talks at AGU

    Accountabilities:

    • working with Venue Investigator to find/contract venue, food and beverage, and AV
    • advertising the opportunity and recruiting speakers
    • working with speakers to prepare for their talks
    • rehearsing talks
    • helping emcee the event (or finding another emcee)

  • Webinar Supporter

    Purpose:

    Well-executed online events and recordings

    Accountabilities:

    • Monitoring participants' questions during webinars
    • Triaging issues and removing distractions during webinars or other online events (by muting/unmuting, etc.)
    • Ensuring that webinars are recorded and that recordings are provided to YouTube Manager for uploading within a reasonable time frame

  • Website Content Curator

    Purpose:

    Manage and maintain the ESIP online presence through the esipfed.org website

    Accountabilities:

    • Gathering, organizing and online presentation of ESIP-related content on esipfed.org

  • Website technical coordinator

    for working with contractors to keep sites operating

    Purpose:

    Keeping our web presence secure and updated

    Accountabilities:

    • Updating ESIP-owned websites security (wordpress, drupal, wiki)
    • Updating and installing software updates on ESIP-owned websites (wordpress, drupal, wiki)
    • Managing member authentication for ESIP-owned websites

  • Wiki Wizard

    Purpose:

    The ESIP Wiki is one of the long-term content reservoirs for ESIP. It needs care and tending.

    Accountabilities:

    • Maintaining an advanced knowledge of Media Wiki
    • Helping when needed for wiki noobs.
    • Working to update wiki as needed, and optimize when possible
    • Providing technical wiki support

  • YouTube Manager

    Purpose:

    Unspecified

    Accountabilities:

    • Managing YouTube space for community communication
    • Adding ESIP content to YouTube like telecons
    • Managing content in YouTube (creating new Playlists, etc.)
    • Adding ESIP volunteers to YouTube as managers
    • Training volunteers to add content to YouTube
    • Managing comments on YouTube
    • Evaluating and sharing YouTube metrics on monthly tactical call