Will Noble
Purpose:
To operationalize the work of being a Place for those called by the responsibility and transformative potential of these times.
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Accountabilities:
- Picking up mail
- Taking deposits to bank
- Taking outgoing mail to post office
- Checking donation boxes
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Office Support
for Shared / Back up SupportPurpose:
Organizing, cleaning and beautifying group-use office spaces and storage areasAccountabilities:
- Cleaning and general housekeeping
- Removing recycling and trash periodically, as needed
- Being aware of and alerting @Office Admin to supply stocking needs, or purchasing as needed
- Returning used printer cartridges for recycle with mailing labels provided from @Office Admin
- Maintaining bin for plastic recycling with @Mainland Courier
- Maintaining Burn Bin of burnable recycling for @Resident Host
- Providing accessible storage for EV charger and accessories
- Providing accessible storage for emergency and medical supplies (first aid, power outage, covid tests)
- Maintaining snack baskets and alerting @Mainland Courier to restock needs or purchasing as needed
- Determining purpose and placement of plants in office (if any); maintaining and watering as needed
- Coordinating Lost & Found storage, and determining when items should be donated
- Coordinating with @Mainland Courier when collections of items are prepared for donation pick up
- Organizing and storing event supplies; including easily accessible linens, disposables, signage, vases, nametag badge holders, other decor, or collections of items designated to specific events (eg: Donor Event basket)
- Organizing and storing community use art supplies, magazines, and other info-rack contents (eg. trail maps, donate cards, program brochures), alert @Office Admin to reprint as needed
- Organizing and storing staff and guest use office supplies including: the good pens (G2's), regular pens, note cards, lined note pads, easel markers, easel paper, dry erase markers, post it notes, scissors, paper/bull clips, printer paper (white and colorful), blue tape, packing tape, address labels, other mailing labels and materials, etc
- Organizing and storing fundraising mailing supplies including: thank you envelopes and paper (natural white crest), appeal mailing envelopes, and donor remit envelopes, etc (stamps and mailing labels are kept in rolling filing cabinet)
- Organizing and storing all other printer supplies, tech supplies and equipment with input from @Tech Admin One
- Shredding documents received from @Office Admin
Purpose:
To maintain and improve all aspects of the land and human built structures to create a safe, educational and inspiring environment for transformative learning.
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Accountabilities:
- Coordinating with onsite contractors for timing, accessibility, and directional guidance for Heartland activities
Purpose:
To create and nurture symbiotic relationship with community
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Accountabilities:
- Responding to clients' urgent questions when they are onsite
- Maintaining procedures for substitute resident caretakers
- Training substitute resident caretaker
- Setting up spaces for programs with @Program Host
- Creating and posting welcome and arrival information
- Welcoming and guiding arriving participants
- Opening and closing Thomas Berry Hall each day
- Responding to program leader and participant requests and needs
- Breaking down spaces after programs
- Shuttling participants as needed
- Coordinating parking and event needs with WIWS when necessary
- Updating and displaying closed campus signage
- Supporting program leaders and their participants to complete a Rapid Covid test upon arrival, if requested by program leader
- Training all staff annually on Emergency Response Plan