Purpose: To operationalize the work of being a Place for those called by the responsibility and transformative potential of these times.
  • Collaborative Liaison

    for Earth & Ocean Month

    Purpose:

    Unspecified

    Accountabilities:

    • Attending relevant community meetings
    • Reporting on developments happening in community collaborations
    • Representing Whidbey Institute in community collaborations
  • Office Presence

    for Tuesday

    Purpose:

    Guests and service providers visiting the Whidbey Institute office are welcomed and their needs are supported

    Accountabilities:

    • Answering telephones
    • Responding to arising guest and visitor needs
    • Responding to lots of questions
    • Providing consistent office presence
Purpose: To maintain and improve all aspects of the land and human built structures to create a safe, educational and inspiring environment for transformative learning.
  • Interior Design

    Purpose:

    Unspecified

    Accountabilities:

      • setting up/maintaining displays of artifacts and special objects;
      • retiring old and procuring new plants for esthetic impact;
      • storing and archiving important artifacts that don't require display;
      • donate or dispose of interior design items that no longer serve a purpose
      • design and procure fresh flower/greenery displays
      • buying furniture and retiring old furniture with input from @Housekeeping and Place Team
Purpose: Unspecified
  • Furnishing and Accessorizing for New Construction Readiness

    for On pause until after April 2021

    Purpose:

    Defining, sourcing and following thru on furnishings and accessorizing new construction, supporting role holders in new construction details for occupancy readiness

    Accountabilities:

    • Coordinating with new construction role holders to implement final details for occupancy
    • Sourcing, and installing furnishings and accessories
    • Getting all little pieces ready for readiness of occupancy
    • Collaborate with @Housekeeping in details and decisions
  • Secretary

    Purpose:

    Steward and stabilize the Circle’s formal records and record-keeping process.

    Domains:

    • All constitutionally-required records of the Circle

    Accountabilities:

    • Capturing and publishing the outputs of the Circle’s required meetings, and maintaining a compiled view of the Circle’s current Governance, checklist items, and metrics
    • Interpreting Governance and the Constitution upon request
    • Scheduling the Circle’s required meetings, and notifying all Core Circle Members of scheduled times and locations
Purpose: Creating a hospitable, nourishing, safe, and easy flowing experience for program leaders, participants and visitors
  • Emergency Food Supplies

    Purpose:

    To maintain an adequate emergency food supply for specified number of people and meals for the Whidbey Institute.

    Accountabilities:

    • Purchasing and organizing emergency food supplies.
    • Keeping track of food expiration dates.
    • Distributing food before expiration.
    • Making the information available to @Emergency Response Coordinator and all staff for locations and volume of available food.
  • Nametags

    Purpose:

    Unspecified

    Accountabilities:

    • Merging, printing and stuffing nametags
    • Keeping nametag holders stocked, cleaned, and organized
    • Coordinating ordering of new nametag materials with @Office Fairy
  • Sewing

    Purpose:

    Useful and beautiful fabric items

    Accountabilities:

    • Repairing worn fabric items
    • Sewing new fabric items
    • Determining when a fabric item is due for replacement
  • Supplies & Stocking

    for Ordering

    Purpose:

    Supplies are sourced and stocked

    Accountabilities:

    • Taking inventory of cleaning products and supplies
    • Ordering cleaning products and supplies
    • Ensuring supplies are unboxed and put away by @Cleaning and/or facilities-specific Steward roles
Purpose: Caring for necessary operational infrastructure and practices
  • Business Administration

    Purpose:

    Unspecified

    Accountabilities:

    • Completing annual PCI (Payment Card Industry) compliance to ensure capacity for credit card processing
    • Reviewing, renewing, and updating insurance policies
    • Collecting necessary tax status info from vendors (W-9's), providing to @Bookkeeper
    • Submitting annual organizational change of officers and directors with WA State Employment Security
    • Ensuring annual PBRS (Public Benefit Rating System) affidavit submitted with @Land Legalities
    • Preparing and submitting Secretary of State Annual Charities Report, and Charities Renewal, with information provided by @Bookkeeper
  • Facilitator

    Purpose:

    Circle governance and operational practices aligned with the Constitution.

    Accountabilities:

    • Facilitating the Circle’s constitutionally-required meetings
    • Auditing the meetings and records of Sub-Circles as needed, and declaring a Process Breakdown upon discovering a pattern of behavior that conflicts with the rules of the Constitution
  • Mail and Deposit Processing

    Purpose:

    Unspecified

    Accountabilities:

    • Processing incoming and outgoing mail.
    • Preparing deposits for @Courier, and distribute check copies to affected role holders
  • Office Fairy

    Purpose:

    Maintaining Stock of Printer Ink and Supplies, and filing usage report

    Accountabilities:

    • Ordering office supplies upon request from relevant roles
    • Keeping office supplies sufficiently stocked
    • Keeping office space tidy, in relation to clutter and loose items
    • Ordering coffee for sale, NOT including kitchen stock
    • Paying and tracking invoices for coffee supply, including kitchen stock
    • Filing paperwork received from bookkeeper, archiving and creating new year's folders
    • Preparing timesheets for hourly employees, and remind employees for timely submission
  • Tech Administrator

    Purpose:

    Unspecified

    Accountabilities:

    • Maintaining phone system, phone tree, and primary voicemail
    • Adding and maintaining Google users, calendars, groups, group membership
    • Ensuring renewal of necessary software services (such as Adobe Suite with @General, Quickbooks and Intuit payroll services with @Bookkeeper, Smartsheet with @Calendar Architect, Retreat Guru with @Registration Builder, Glass Frog, Zoom)
    • Reviewing status of users in all accounts and calendars for accuracy annually
    • Adding and maintaining users to Glass Frog, reviewing for accuracy monthly
    • Maintaining master login and password resource.
    • Clear out unneeded Zoom recordings monthly.
    • Securing the database
  • Tech Geek

    Purpose:

    Unspecified

    Accountabilities:

    • Teaching and mentoring usage of technology tools
    • Ensuring effective communication platforms between and among operational roles
    • Researching and implementing technology improvements to meet team and participant needs
    • Ensuring support for database design enhancement
    • Engaging support of external tech expertise and support for firewall, wi-fi/airport, and technology improvements
    • Engaging support of external tech expertise for tech system improvements and upgrades
    • Purchasing and setting up new equipment, such as new team laptops
    • Coordinating effective and safe password practices with team
    • Assessing printer problems and coordinating necessary repairs with printer leasing company, changing drum kits, waste toner cartridges, and coordinating with @Office Fairy re: ordering of printer supplies
    • Assessing computer and software challenges encountered by the team, and providing or coordinating necessary solutions
    • Coordinating regular computer operating systems upgrades