Caroline Barad
Operations & Finance
Purpose:
Make work life simpler, more pleasant, and more productive
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Domains:
- Bank Vendor Relationships & Administration - JPMorgan Chase
- QuickBooksOnline
- Vendor Contracts
- Tax Filing
- Expensify
- Credit Card Administration - JPMorgan Chase - Business Ink Card
- Uber for Business Account
- Client Vendor/Payment portals
Accountabilities:
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WEEKLY RESPONSIBILITIES:
Updating cash flow sheet & reconciling QBO Bank Feed
Managing cash flow, credit cards and bank account
A/R - Creating and sending client invoices in accordance with the client’s SOW & MSA
A/R - Collecting and processing payments due to August
A/P - Processing vendor bills and contract information -
MONTHLY CLOSE RESPONSIBILITIES:
Updating Expensify customer tags
Approving, processing and scheduling payments for all expense and reimbursement reports
Reconciling and paying monthly transportation invoices
Sending out client fee invoices and T&E invoices
Reconciling revenue and employee credit card accounts -
FISCAL YEAR END ITEMS:
Closing the fiscal year (Dec 31) with our accountants
Proposing the amount to paid in annual bonuses/profit distribution
Paying out any end-of-year accrued amounts before taxes are due
Supporting the Board with the Valuation process -
TAX*:
Gathering all materials, reviewing and finalizing tax returns and documents in partnership with our tax accountants (Plante Moran) -
NEW CLIENT/VENDOR SETUP:
Reading payment terms section on SOWs before they go out
Completing any necessary client paperwork and confirming that we are in their vendor system
Setting up new vendors in our systems and collecting W-9s -
MISC:
Updating and creating any necessary global financial compliance documents
Setting up new employee credit cards and expensify accounts