General Company / History / General Company Governance Meeting of Mar 14, 2013, 2:18pm

General Company Governance Meeting Minutes

Held on: March 14, 2013, 2:18pm
Secretary: Brian Robertson

Policy removed: Strategy Meeting Frequency

Policy removed:
  • The circle shall hold strategy meetings on a bi-annual basis.

Policy changed: Strategy Meeting Process

Text changed:

  • Per the Board-specified requirement, the following "Strategy Meeting" process shall be used to define and unpack the core strategies Strategies which shall guide a circle, and any strategies Strategies defined via such process shall overrule any conflicting strategies Strategies specified at a Lead Link's discretion as otherwise allowed by the Constitution:

    1. Check-in Round
    2. Orientation: Review Purpose, Scope, & Accountabilities of Circle, and any Strategies of Super-Circle

    3. a) Each participant individually and silently reflects, captures, and posts notes covering:
      i) What was done as a result of the previous strategyStrategy
      ii) Key facts & events for the circle; external changes, opportunities, trends, data, etc.
      b) Participants collectively organize individual notes into related/useful groupings
      c) Facilitator focuses on each grouping one at a time; participants describe/clarify key notes they've added and share reflections; Facilitator captures any tensions that surface on a separate list.

    4. Strategy Generation:
      a) Surface ideas: "What might make sense to emphasize operationally to address these Tensions?". Participants capture ideas individually, then post and describe each.
      b) Discuss to converge: "What strategy Strategy should guide our decision making? What should we emphasize?"
      c) Lead Link proposes one or more strategies; Strategies; process proposal via IDM

    5. a) Each participant reflects upon & captures Projects, Next-Actions, and/or Tensions they will process from each of their Roles to enact the strategiesStrategies
      b) Each participant shares what they've captured, with space to solicit feedback from others and for others to request further Projects/Next-Actions of their Roles

    6. Closing Round

    Strategies captured via this process shall use the form of "Emphasize x, even over y", where x and y both represent two connected poles of a polarity with both poles having value independently.

Policy removed: Prioritization of Processing

Policy removed:
  • Circle Members shall generally prioritize processing messages from other circle members over execution of non-calendared items, provided such messages were sent to a standard inbox of that circle member; and, for explicit requests, such processing shall include responding with how the request was processed.