General Company Governance Meeting Minutes

In lieu of the Lead Link specifying strategies, the Circle shall regularly engage in the following "Strategy Meeting" process to define strategies:Per the Board-specified requirement, the following "Strategy Meeting" process shall be used to define and unpack the core strategies which shall guide a circle, and any strategies defined via such process shall overrule any conflicting strategies specified at a Lead Link's discretion as otherwise allowed by the Constitution:

1. Check-in Round
2. Orientation: Review Purpose, Scope, & Accountabilities of CircleCircle, and any Strategies of Super-Circle

3. Retrospective: Reflect & Capture…a) Each participant individually and silently reflects, captures, and posts notes covering:
   a) What was done as a result of the previous strategyi) What was done as a result of the previous strategy
   b) Notable facts & events; external changes, opportunities, trends, data, etc.ii) Key facts & events for the circle; external changes, opportunities, trends, data, etc.
   b) Participants collectively organize individual notes into related/useful groupings
   c) Facilitator focuses on each grouping one at a time; participants describe/clarify key notes they've added and share reflections; Facilitator captures any tensions that surface on a separate list.

4. Record Tensions surfaced in retrospectiveStrategy Generation:
   a) Surface ideas: "What might make sense to emphasize operationally to address these Tensions?". Participants capture ideas individually, then post and describe each.
   b) Discuss to converge: "What strategy should guide our decision making? What should we emphasize?"
   c) Lead Link proposes one or more strategies; process proposal via IDM

5. Brainstorm to diverge (Mind Map): "What might make sense to emphasize operationally to address these Tensions?" (Capture output as phrases starting with -ing verbs)a) Each participant reflects upon & captures Projects, Next-Actions, and/or Tensions they will process from each of their Roles to enact the strategies
   b) Each participant shares what they've captured, with space to solicit feedback from others and for others to request further Projects/Next-Actions of their Roles

6. Distill Key Threads & Patterns from BrainstormingClosing Round
7. Discuss to converge: "What strategy should guide our decision making? What should we emphasize?"
8. Lead Link proposes one or more strategies; process proposal via IDM
9. Unpack the Strategy: Brainstorm, what could change to better embody the new strategy; capture Next-Actions as-needed
10. Closing Round

Strategies captured via this process shall use the form of "Emphasize x, even over y", where x and y both represent two connected poles of a polarity with both poles having value independently.