General Company / History / General Company Governance Meeting of Sep 7, 2012, 10:21am

General Company Governance Meeting Minutes

Held on: September 7, 2012, 10:21am
Secretary: Brian Robertson

Added: Hiring Needs

Accountability added:
  • Scheduling a regular meeting to discuss hiring needs with all Lead Links and @Partnership_Circle

Made changes to: Holacracy Application

Accountability added:
  • Drafting marketing copy about circle offerings for @Content_&_Outreach

Made changes to: Holacracy Education

Accountability added:
  • Drafting marketing copy about circle offerings for @Content_&_Outreach

Made changes to: Holacracy Licensing

Accountability added:
  • Drafting marketing copy about circle offerings for @Content_&_Outreach
Accountability changed:
  • Licensing qualified firms (each a “Licensed Holacracy Provider”, or “LHP”) to deliver Holacracy-branded services to their clients
Accountability changed:
  • Seeking permission from organizational clients of LHP licensee firms to make their story stories of Holacracy adoption public, and sharing such stories with Content & Outreach
Accountability changed:
  • Supporting LHP licensee usage of the Holacracy brand and deployment of branded offerings, and promptly resolving any quality issues discovered with such usage and deployment
Accountability changed:
  • Soliciting and negotiating agreements with other HolacracyOne roles to enable licensing of appropriate tools and materials developed by such roles to LHP firms, roles, and providing such offerings to LHP’s appropriate licensees in alignment with agreed-upon terms

Made changes to: Content & Outreach

Accountability removed:
  • Informing the market that teaching or implementing Holacracy requires living in an organization practicing Holacracy and thus excludes self-employed individuals who are not part of such an organization
Accountability added:
  • Editing written content for typos, clarity, & flow, upon request from any role publishing such content to the public
Accountability added:
  • Developing and maintaining the organization's core website platform and integration links to it, and evolving them to integrate the needs of various stakeholders
Accountability changed:
  • Editing content for proofreading and clarity upon request from any roles publishing to the organization's websiteDesigning the aesthetic container & visual presentation for other roles’ content, on their request, to facilitate that content’s uptake & retention, and alignment with the organization’s branding and design standards
Domain changed:
  • General branding of Holacracy and HolacracyOneOverall visual branding and aesthetic design of content and materials presented to the public

Role expanded into circle: Holacracy Product Development

Name changed:
  • Holacracy Product DevelopmentHolacracy Distillation
Purpose changed:
  • To further develop, extend, and document Holacracy and its underlying paradigmDistill & capture the essence of Holacracy in useful tools and simple expressions
Accountability changed:
  • Capturing Holacracy's definition in tangible and concrete form (in the "Holacracy Constitution"), and updating it as it evolves or gains further clarity
    • Triggered Action (Upon changing the Holacracy Constitution): Schedule forum for responding to needed clarifications from other organization members
Accountability changed:
  • Clarifying intent of language and concepts in the Holacracy Constitution for the purpose of assisting any role in the organization conveying the material in the worldClarifying concepts in Holacracy and language in the Holacracy Constitution upon request from any @General_Company circle role
Accountability changed:
  • Proposing, publishing, and running experiments in core Holacracy processes and possible new processes, and engaging other circle members in the experimentation processExperimenting with core Holacracy processes and possible new processes to further develop Holacracy
Accountability removed:
  • Facilitating improvement of the circle's practice and modeling of Holacracy
Domain added:
  • Core Process Cards & Handouts
Domain added:
  • Holacracy Constitution & Executive Summary
Domain added:
  • "Nutshell" Graphics which distill Holacracy

Removed: Technology Platform Product Manager

Made changes to: Operations

Accountability added:
  • Administering DNS records for domain names requested by any role
Accountability removed:
  • Reducing muda in organizational processes and systems
Domain added:
  • Google Apps access

Removed: Design Services

Policy changed: Messages from LHP's

Title changed:
  • Messages from LHP'sLicensees
Text changed:
  • Before processing any request from a licensee (or a member of an LHP a licensee organization), organization, all Roles (except the Licensing Circle itself) must first clarify whether the request came from such licensee acting in the capacity of a defined role within HolacracyOne role, HolacracyOne, and if so which one, or from the LHP organization Licensee as a itself, whether via customer of HolacracyOne. the representative appointed from that organization into H1 to represent the LHP (the "LHP Rep Link"), or from another role within the LHP organization. Requests coming from the LHP a licensee while not acting in an HolacracyOne role organization shall be treated as inbound communications from an important external client across HolacracyOne's organizational boundary.