General Company Governance Meeting Minutes
Held on: May 4, 2018, 1:03pm
Secretary: Rebecca Brover
Made changes to: Facilitator
- Olivier Compagne until May 4, 2019, replacing Olivier Compagne
Made changes to: Accounting
- Delight business line stakeholders with accurate, useful, and timely
accountingback-office support
- Maintaining adequate company insurance policies
Made changes to: Outreach
- Monitoring and assessing the public discourse on Holacracy
- Building awareness and easing engagement of Holacracy-branded products & services from Premier Providers, including promoting trainings
- Orchestrating efforts to leverage the Holacracy Book, and publishing key initiatives and progress internally to HolacracyOne
- Providing permanent links to specific versions and sections of the Holacracy Constitution
- Creating and executing promotion plans for training events, including but not limited to social media and newsletters
- Soliciting feedback from @Holacracy_Training Roles and incorporating it into Taster scheduling
Developing and maintaining an overall web presence for Holacracy, HolacracyOne, and GlassFrog, including a platform for listing public workshops and trainings hosted by HolacracyOne and qualified LicenseesDeveloping and maintaining an overall web presence for Holacracy, HolacracyOne, and GlassFrog, and hosting the Holacracy Constitution on the website, with permanent links to specific versions and sections
Defining and executing on the organization’s overall marketing stance and strategy with specific plans for filling marketing needs (e.g. introductory workshops, speaking engagements, content creation, etc.)Defining and executing on the organization’s overall marketing strategy and promotion plans for Holacracy and HolacracyOne products & services, including promoting each training via social media and newsletters
Reviewing external publications mentioning HolacracyMonitoring the public discourse on Holacracy and external publications mentioning Holacracy
Made changes to: Holacracy Advisor
- Requesting @Holacracy_Training appoint a representative to assist in defining each private training & workshop deal, involving that representative in the contracting process, and verifying they can deliver on the negotiated expectations before closing the deal
Policy changed: Messaging Standards for the Holacracy Brand
These messaging standards are intended to apply internally to HolacracyOne as well as to any company licensed to use the Holacracy brand (i.e. licensees). In order to preserve the Holacracy trademark, all roles releasing content associated with the Holacracy brand shall follow the messaging standards below:
On official channels controlled by H1 or licensees (e.g. own website, own blog, own documents), the following messaging standards apply:
(a) Prominent Mentions: All prominent mentions of the brand must include a "®" symbol next to it. It can be small, stylized, or otherwise made less eye-catching for aesthetic purposes as long as it is present and noticeable. For the purpose of this policy, "Prominent Mentions" include the logo or the main appearance of the brand name in the title of any document usually considered authoritative (website, contracts, stand-alone products, etc). Exception: in editorial content (e.g. blog), it's acceptable not to use the ® symbol in the article title, as long as it's clearly mentioned somewhere else in the article.
(b) Trademark Statement: All printed or digital documents marketing the brand should include the following statement somewhere in the copy, typically at the bottom of the page or the footer of the webpage: "Holacracy is a trademark of HolacracyOne, LLC."
(c) Brand Consistency: The name "Holacracy" should be used consistently without spelling deviation: use it capitalized, don't use a translation (e.g. Holacratie, Holakratie), don't transform it into an adjective (e.g. holacratic).
(d) Brand as Qualifier: Don't use the brand as a common noun (e.g. "a holacracy") or a proper noun (e.g. "Holacracy"); instead use it as a qualifier (e.g. "using the Holacracy practice" rather than "using Holacracy"). Exceptionally, if you cannot find an appropriate way to use it as a qualifier, you may use it as a proper noun with an "®" symbol (e.g. "Holacracy® is a self-management practice...").
On unofficial channels or those where the tone is customarily conversational (e.g. forums, social media posts, guest blog posts, interviews), these messaging standards may be deprioritized in favor of keeping a conversational and context-appropriate tone.
Policy added: Changes in Data Processing
- No role may change the methods or vendors by which customer information is processed or the items of customer information that are being processed without first notifying Legal Liaison.