General Company / History / General Company Governance Meeting of May 23, 2012, 12:11pm

General Company Governance Meeting Minutes

Held on: May 23, 2012, 12:11pm
Secretary: Brian Robertson

Made changes to: Training Operations Support

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Education

Made changes to: Event Communications

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Education

Made changes to: Assessment Design

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Licensing

Made changes to: LHP Fee Maintenance

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Licensing

Made changes to: Licensing Process

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Role expanded into circle: Holacracy Application

Name changed:
  • Implementation BusinessHolacracy Application
Purpose changed:
  • Discover, model, and deploy workable useful solutions for that support the application of Holacracy implementation
Accountability removed:
  • Selecting and maintaining a virtual platform to deliver Implementation Business services, and training implementation service delivery role-holders on that platform
Role changed:
  • Holacracy Licensing
Domain changed:
  • Materials & tools that support the implementation of HolacracyThe GlassFrog trademark
Domain changed:
  • The overall business vision, business model, financial model, and marketing presentation for HolacracyOne's Holacracy implementation & advisory servicesThe overall value-stream for HolacracyOne's implementation and practice support products, services, tools, and materials

Made changes to: Trainer

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Education

Made changes to: Localization

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: Operations

Accountability added:
  • Reducing muda in organizational processes and systems

Removed: Lean Process Coach

Made changes to: Content & Outreach

Accountability changed:
  • Marketing the organization's products and servicesPromoting the organization's products and services via the organization's primary public website and social media channels, in alignment with the strategy, direction, and any specific copy provided by each business unit
Domain changed:
  • Messaging of Holacracy in the worldGeneral branding of Holacracy and HolacracyOne
Domain changed:
  • The Organization's web & social media presenceThe Organization's primary public website reached via www.holacracy.org
Domain removed:
  • HolacracyOne’s visual branding
Domain changed:
  • Mailing list activitiesThe Organization's opt-in general-interest mailing list
Domain changed:
  • Promotional functions & processes of HolacracyOneHolacracyOne organizational social media accounts and pages

Removed: Project Support

Made changes to: License Agreement Maintenance

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Licensing

Made changes to: Legal

Accountability changed:
  • Evaluating and registering potential trademarks for the OrganizationEvaluating and registering appropriate trademarks at the request of the Organization’s various business units
Domain removed:
  • The Organization's trademarks

Role expanded into circle: Holacracy Licensing

Name changed:
  • LHP Program CircleHolacracy Licensing
Purpose changed:
  • To maximize the availability of Holacracy expertise throughout the world via qualified professional service firms.Amplify the spread of high-quality Holacracy services through licensing.
Accountability changed:
  • Defining a Licensed Holacracy Provider (LHP) Program for professional organizations that wish to deliver Holacracy services to their clientsLicensing qualified firms (each a “Licensed Holacracy Provider”, or “LHP”) to deliver Holacracy-branded services to their clients
Accountability removed:
  • Facilitating the registration process for LHP clients who wish to attend HolacracyOne trainings, including educating them about training requirements
Accountability removed:
  • Tracking fee-generating activity of LHP's, and facilitating payments for such activity
Accountability changed:
  • Enforcing credentialing requirements for individuals within LHP firms as specified in the LHP agreement and by Training Business's credentialing function
    • Triggered Action (upon LHP member invoicing clients): Verify LHP meets required certification standards for doing so
    • Triggered Project (upon LHP invoice outside-of-standards): Training & development plan to fill gap in standards defined & implemented, or LHP agreement rescinded    Supporting LHP usage of the Holacracy brand and deployment of branded offerings, and promptly resolving any quality issues discovered with such usage and deployment
Accountability changed:
  • Seeking permission from LHP organizational clients of LHP firms to make their story of Holacracy adoption publicpublic, and sharing such stories with Content & Outreach
Accountability removed:
  • Publishing a list of materials provided to LHP's in accordance with the LHP agreement, and maintaining a shared repository with all materials as-released
Accountability removed:
  • Cultivating translation capacity and making available to Localization
Accountability added:
  • Soliciting and negotiating agreements with other HolacracyOne roles to enable licensing of appropriate tools and materials developed by such roles to LHP firms, and providing such offerings to LHP’s in alignment with agreed-upon terms
Accountability removed:
  • Monitoring integrity of Holacracy-related service delivery by licensed providers and promptly resolving integrity issues
Domain changed:
  • The overall business model, financial model, program design, marketing presentation, and program execution for HolacracyOne's licensing program for professional service firms delivering Holacracy services to clients.The overall value-stream for HolacracyOne's licensing activities
Domain added:
  • The Holacracy trademark and related trademark derivations

Made changes to: IP Usage Monitor

Moved into circle:
  • Holacracy Licensing

Made changes to: Certification System

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: LHP Cross Link

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: Brand Strategy

Moved into circle:
  • Holacracy Licensing

Made changes to: Credentialing

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: LHP Retreat Host

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: Quality Standards

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: LHP Collaboration Facilitator

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: Implementation Support

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: Financial Model

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: Implementation Development & Support role

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: Branding Strategy Role

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: LHP Onboarding

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: GlassFrog™ Updater

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Made changes to: Customer Relations

Role changed:
  • Holacracy Education

Made changes to: GlassFrog

Moved into circle:
  • Holacracy Application

Made changes to: Implementation Business Development

Moved into circle:
  • Holacracy Application

Made changes to: Engagement Lead

Moved into circle:
  • Holacracy Application

Made changes to: Marketing Copywriter

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Education

Made changes to: Financial Regulator

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Education

Made changes to: Training Operations

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Education

Made changes to: Program Design

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Education

Made changes to: Photographer

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Education

Role expanded into circle: Training Business

Name changed:
  • Training BusinessHolacracy Education
Purpose changed:
  • Catalyze the skills and capacities needed to apply Holacracy’s principles and practices Holacracy in the world.
Accountability removed:
  • Publishing registration-to-attendance communication process for trainings, and triggering the sending of specific communications to participants
Accountability changed:
  • Designing and evolving training offerings and associated support materials (e.g. slide decks, handouts, etc.), and providing current versions of appropriate materials for LHP useDesigning, scheduling, and delivering Holacracy introductory workshops and deeper trainings
Accountability removed:
  • Administering the application, assessment, and grant process for Holacracy certification credentials
Accountability removed:
  • Scheduling and booking the organization's public trainings and seminars
Role changed:
  • Holacracy Licensing
Domain removed:
  • Certification credentials, standards, and assessments for Holacracy certifications for individuals
Domain changed:
  • The overall business vision, business model, financial model, marketing presentation, and content design for HolacracyOne's program of public trainings and events, including all relevant training materials.The overall value-stream for HolacracyOne's training and education offerings

Made changes to: Community of Practice

Moved into circle:
  • Holacracy Education

Policy changed: Governance Meetings

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Policy changed: User Stories

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Policy changed: Adoption

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Policy changed: LHP Communication

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Policy changed: Workshops Delivered by Non-Coaches

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle
Text changed:
  • Before an agent of a Licensed Holacracy Provider firm has attained the Certified Holacracy Coach credential, they may still deliver a Holacracy-branded introductory workshop as long as the following conditions are all met: (1) the primary trainer leading delivery of the workshop has completed the Coach Certification Training, (2) a Certified Holacracy Master Practitioner has seen the potential workshop trainer facilitating and coaching Holacracy practice, and signed-off that such person can deliver a workshop and run a simulation with integrity to the Holacracy method and brand, and (3) the @Program_Design role @Holacracy_Education circle has signed off on the overall workshop design, as well as any slides or other materials that will be used to convey Holacracy.

Policy changed: GlassFrog™

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Policy changed: Tactical Meetings

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Policy changed: LHP Cross Link Role-filling

Moved into circle:
  • Holacracy Licensing
Moved into circle:
  • General Circle

Policy changed: Governance Meetings Proposals

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Licensing

Policy changed: LHP Cross Link

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Licensing

Policy changed: LHP Rep Link

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Licensing

Policy changed: Distributing Event Slides

Moved into circle:
  • General Circle
Moved into circle:
  • Holacracy Education