General Company Governance Meeting Minutes

Per the Board-specified requirement, the following "Strategy Meeting" process shall be used to define and unpack the core Strategies which shall guide a circle, and any Strategies defined via such process shall overrule any conflicting Strategies specified at a Lead Link's discretion as otherwise allowed by the Constitution:Per the Board-specified Constitution amendment, the following "Strategy Meeting" process shall be used by each circle as the only method to define Strategies for that circle, unless both Lead Link and Rep Link agree to add or change a Strategy outside of a Strategy Meeting.

1. Check-in Round
2. Orientation: Review Purpose, Scope, & Accountabilities of Circle, and any Strategies of Super-Circle

3. a) Each participant individually and silently reflects, captures, and posts notes covering:
   i) What was done as a result of the previous Strategy
   ii) Key facts & events for the circle; external changes, opportunities, trends, data, etc.
   b) Participants collectively organize individual notes into related/useful groupings
   c) Facilitator focuses on each grouping one at a time; participants describe/clarify key notes they've added and share reflections; Facilitator captures any tensions that surface on a separate list.

4. Strategy Generation:
   a) Surface ideas: "What might make sense to emphasize operationally to address these Tensions?". Participants capture ideas individually, then post and describe each.
   b) Discuss to converge: "What Strategy should guide our decision making? What should we emphasize?"
   c) Lead Link proposes one or more Strategies; process proposal via IDM

5. a) Each participant reflects upon & captures Projects, Next-Actions, and/or Tensions they will process from each of their Roles to enact the Strategies
   b) Each participant shares what they've captured, with space to solicit feedback from others and for others to request further Projects/Next-Actions of their Roles

6. Closing Round

New Partners joining the Organization shall have 5 months to acquire a Certified Holacracy Practitioner credential, at which point, if still uncredentialed, 20% of the Partner’s Class P Units shall automatically expire.  An additional identical amount shall further expire every one month thereafter until the Partner gains such credential, at which point all Class P Units expired under this policy shall be automatically restored.  This 6 month deadline may be extended by the Partnership Context Link upon request of the Partner so affected, but only to the extent necessary to prevent the Partner from having to travel abroad or cancel other plans established before joining the Organization in order to get training required to gain the credential.

For the purpose of any costs incurred to meet this requirement, each Partner shall be responsible for paying their own costs for gaining this credential, such as travel and lodging costs to attend any required trainings, and the Organization shall be responsible for paying its own costs for providing any services so required, such as event-related delivery fees for any required trainings.

A Partner may pay any allowable and authorized Organization expenses needed in any of their Roles via a personal payment method (e.g. on a personal credit card) and the Organization shall reimburse such Partner for such expenses within a reasonable timeframe, provided that (a) such expenses are submitted in alignment with any established policies or generally-accepted standards practiced by the Organization, and (b) the Partner optimizes such spending for economy at least to the same extent they otherwise would were they incurring such expenses personally without reimbursement, and in all cases at least to a reasonable degree.

A Partner may personally benefit from any such payments, or from products and services so procured, without penalty or further obligation to the Organization, provided that such benefits are de-minimis in nature on a case-by-case basis, and that the Organization does not incur any additional costs for such Partner optimizing attainment of such benefits (examples of typically-allowable benefit optimization include paying expenses on a personal credit card to gain reward points, or choosing specific airlines and flights for travel to maximize frequent flyer miles, provided that such flights are comparably priced to other reasonably-convenient options).

Further, as a condition of ongoing partnership in the Organization, each Partner must be able and willing to use a personal payment method to cover regular general expenses required to serve as a productive Partner of the organization (e.g. travel expenses to Partner retreats), as well as to cover reasonably-small miscellaneous expenses occasionally required of the specific Roles such Partner fills (e.g. special supplies, printing materials, etc.). No Partner shall be obligated to cover unreasonably large or ongoing subscription-based expenses for their Roles via a personal payment method, although they may choose to do so per the preceding paragraphs of this policy.