General Company Proposal

A Partner may pay any allowable and authorized Organization expenses needed in any of their Roles via a personal payment method (e.g. on a personal credit card) and the Organization shall reimburse such Partner for such expenses within a reasonable timeframe, provided that (a) such expenses are submitted in alignment with any established policies or generally-accepted standards practiced by the Organization, and (b) the Partner optimizes such spending for economy at least to the same extent they otherwise would were they incurring such expenses personally without reimbursement, and in all cases at least to a reasonable degree.

A Partner may personally benefit from any such payments, or from products and services so procured, without penalty or further obligation to the Organization, provided that such benefits are de-minimis in nature on a case-by-case basis, and that the Organization does not incur any additional costs for such Partner optimizing attainment of such benefits (examples of typically-allowable benefit optimization include paying expenses on a personal credit card to gain reward points, or choosing specific airlines and flights for travel to maximize frequent flyer miles, provided that such flights are comparably priced to other reasonably-convenient options). If a single potential payment (or series of related payments) would result in a benefit that is not de-minimis to the partner, then the partner may still proceed with using the personal method for the expense, provided that the partner first exhausts all reasonable efforts to retain that benefit for H1, such as negotiating for a discount in exchange for paying by bank/wire transfer instead of credit card.