General Company / History / General Company Governance Meeting of Jan 5, 2014, 1:06pm

General Company Governance Meeting Minutes

Held on: January 5, 2014, 1:06pm
Secretary: Brian Robertson

Made changes to: Assessment Design

Moved into circle:
  • General Company Circle
Moved into circle:
  • Holacracy Development

Made changes to: Holacracy Tools

Name changed:
  • Holacracy ToolsDevelopment
Purpose changed:
  • Create & offer useful tools that support the adoption & practice of HolacracyHolacracy deployment, learning, and practice made easier and more sustainable, through grounded templates and tools
Accountability changed:
  • Gathering raw materials and knowhow developed by other delivery-focused circles, and refining into mature, standardized tools, templates, & materials to be maintained by @Holacracy_Development@Holacracy_Tools
Accountability added:
  • Rolling-out new versions of the Holacracy Constitution smoothly
Accountability changed:
  • Documenting materials available for @Undefined_Role @Holacracy_Licensing to license, and updating the document as new materials appropriate for licensing become available
Accountability added:
  • Designing, evolving, and implementing Holacracy certification assessments and related processes, and integrating tensions expressed by @Program_Design around each assessment
Accountability changed:
  • Aligning with @Branding_Strategy @Program_Design standards for the usage and messaging of the HolacracyOne and Holacracy brands
Domain changed:
  • Constitution Summary & Desk ReferenceHolacracy Constitution and derivatives
Domain added:
  • All Certification Training slides & simulation content
Domain added:
  • Assessments for Holacracy certifications

Removed: Implementation Trainer

Moved into circle:
  • General Company Circle

Made changes to: Outreach

Purpose changed:
  • Active relationships between HolacracyOne and its marketSupporters finding and sharing resonance with Holacracy that leads to organizational practice
Accountability changed:
  • Building awareness of the organization's products & services, and easing their consumption and referentialityBuilding awareness and easing engagement of Holacracy branded products & services
Accountability removed:
  • Designing the aesthetic container & visual presentation for other roles’ content, on their request, to facilitate that content’s uptake & retention, and alignment with the organization’s branding and design standards
Accountability added:
  • Distilling and capturing cohesive strategic guidance for the expression and conveyance of the Holacracy brand by relevant roles, and integrating Objections from all @General_Company_Circle roles before enacting major proposed changes to this guidance
Accountability added:
  • Evaluating organizations, upon request of @Program_Design, to assess their capacity to effectively represent and promote using the Holacracy brand as part of the Holacracy-licensed ecosystem
Accountability removed:
  • Documenting materials available for @Undefined_Role to license, and updating the document as new materials appropriate for licensing become available
Accountability added:
  • Protecting the integrity of HolacracyOne's brands from infringement and misuse
Accountability added:
  • Supporting and administering the Agent program defined by @Program_Design
Accountability changed:
  • Implementing, monitoring, and maintaining event registration management systems and processes to support which enact @Holacracy_Education's business model and support its processes defined by logistical needs@HolacracyOne_Service_Delivery
Domain changed:
  • Official Holacracy and HolacracyOne organizational social media accounts and pages
Domain removed:
  • Overall visual branding and aesthetic design of content and materials presented to the public
Domain removed:
  • Registration management system for @Undefined_Role events

Made changes to: Holacracy Spokesperson

Accountability changed:
  • Shepherding relationships resulting from @Holacracy_Spokesperson's activity through an appropriate connection point into HolacracyOne Holacracy services or other roles
Moved into circle:
  • Outreach

Made changes to: Brand Strategy

Accountability changed:
  • Evaluating organizations, upon request of @Holacracy_Licensing, @Program_Design, to assess their capacity to effectively represent and promote using the Holacracy brand as part of the Holacracy-licensed ecosystem
Moved into circle:
  • Outreach
Domain removed:
  • License Rights of the Holacracy Constitution

Made changes to: HolacracyOne Service Delivery

Accountability changed:
  • Aligning with @Brand_Strategy @Program_Design standards for the usage and messaging of the HolacracyOne and Holacracy brands
Name changed:
  • Holacracy DeploymentHolacracyOne Service Delivery
Purpose changed:
  • Healthy client deployments with sustainable shifts of authorityHelp organizations implement Holacracy and the people within leverage it
Accountability removed:
  • Aligning with @Program_Design standards for the usage and messaging of the HolacracyOne and Holacracy brands
Accountability removed:
  • Evaluating organizations, upon request of @Undefined_Role, to assess their capacity to effectively deliver Holacracy implementations as part of the Holacracy-licensed ecosystem
Accountability removed:
  • Documenting materials available for @Undefined_Role to license, and updating the document as new materials appropriate for licensing become available
Domain added:
  • Business model & service delivery for HolacracyOne's training and education offerings

Made changes to: Material Design

Name changed:
  • Material DesignTraining Material Development
Moved into circle:
  • General Company Circle
Moved into circle:
  • Holacracy Development

Made changes to: Program Design

Name changed:
  • Program Training Design
Moved into circle:
  • General Company Circle
Moved into circle:
  • Holacracy Development

Made changes to: Constitution Steward

Moved into circle:
  • Holacracy Development

Made changes to: Slide & Material Development

Name changed:
  • Slide & Deployment Material Development
Moved into circle:
  • Holacracy Development
Moved into circle:
  • General Company Circle

Made changes to: Program Administration

Moved into circle:
  • General Company Circle
Moved into circle:
  • Outreach
Name changed:
  • Program Agent Administration
Purpose changed:
  • Support Licensing Program the Agent program through clear communications & transparent infrastructure
Accountability changed:
  • Triaging general inbound queries from licensees, Agents, responding or routing inquiries as appropriate, and sourcing information as-requested
Accountability changed:
  • Tracking revisions to standard licensing Agent agreements and notifying current licensees Agents when an updated agreement is available, including summarizing key changes
Accountability changed:
  • Tracking all fee-generating activity under a licensing an Agent agreement and either triggering appropriate billings or verifying self-service payments are made as-appropriate
Accountability changed:
  • Terminating old versions of license Agent agreements once deemed obsolete by Program Design, per the relevant termination process, after giving ample notice and opportunity for licensees Agents to first upgrade to a newer version
Accountability changed:
  • Informing licensees Agents regularly about relevant updates within HolacracyOne based on licensee Agent needs
Accountability changed:
  • Hosting and maintaining a shared repository, accessible by licensees, Agents, of all licensed documents, files, and other materials
Accountability changed:
  • Offboarding licensees Agents leaving a licensing an Agent relationship
Accountability changed:
  • Tracking and publishing licensee Agent activity relevant to the licensing Agent program's standards
Accountability changed:
  • Onboarding new licensees Agents into the Program

Made changes to: Compliance Guardian

Moved into circle:
  • General Company Circle
Purpose changed:
  • Protect the integrity of HolacracyOne’s intellectual property and licensing programbrands
Accountability changed:
  • Notifying infringing parties within the general public of HolacracyOne’s intellectual property trademark rights and requirements, facilitating voluntary compliance whenever practical, and forcing compliance legally when needed with the assistance of @Legal
Accountability changed:
  • Monitoring usage of HolacracyOne trademarks and copyrighted materials for infringement by the general public
Moved into circle:
  • Outreach

Made changes to: Program Design

Moved into circle:
  • General Company Circle
Name changed:
  • Program Licensing Design
Purpose changed:
  • A sustainable & effective framework for licensing, and lots of great stuff to licenselicensing
Accountability changed:
  • Defining and evolving one or more standard contracts, including all core terms and conditions, to enable (a) licensing of any appropriate Holacracy-related IP which the circle has permission to license or sub-license, IP, and (b) supporting licensees with their sale, delivery, and use of Holacracy-branded services and licensed materials
Accountability removed:
  • Soliciting and negotiating agreements, with both internal HolacracyOne roles and other licensee organizations, to enable licensing and sub-licensing of Holacracy-related tools and materials developed by such entities to other licensees
Accountability changed:
  • Designing overall business and financial models for the circle, to build the circle’s capacity to sustainably express its purposeDesigning business and financial models for licensing appropriate Holacracy-related IP
Accountability removed:
  • Assisting @Outreach with understanding circle offerings for sales & marketing purposes, including notifying @Outreach upon new product offerings or changes to policies or products that would affect customers

Made changes to: Program Management

Moved into circle:
  • General Company Circle
Name changed:
  • Program ManagementLicensing Director
Purpose changed:
  • The right licensees, doing the right stuff, with all the right supportAll the right Licensees in the @Holacracy_Group
Accountability removed:
  • Reviewing and monitoring the integrity of Holacracy workshops and services proposed or delivered by Licensees, and promptly resolving issues with respect to quality standards or credentialing requirements
Accountability removed:
  • Supporting Licensees' Business Development & Delivery processes, including coaching around implementation best practices and the business development process (e.g. identification, scoping, and proposal generation for opportunities)
Accountability removed:
  • Recommending (at the request of licensee) approaches to better integrate Holacracy into Licensee's service offerings.
Accountability removed:
  • Educating licensees on best-practices and the reasons behind them, and educating licensees on changes of the constitution
Accountability removed:
  • Collecting, assessing, and documenting best-practices useful for the successful deployment of Holacracy
Accountability removed:
  • Reviewing with each licensee that licensee’s overall licensing relationships and activity, at least annually, to explore and assess mutual fit and potential joint value creation, and migrating or terminating relationships without a solid mutual value proposition
Accountability removed:
  • Enacting governance and operations within licensee organizations to help them align with program requirements
Accountability removed:
  • Identifying licensees ready to share stories of client Holacracy adoption, and connecting such licensees with Outreach

Removed: Holacracy Licensing

Made changes to: On-Site Support

Moved into circle:
  • HolacracyOne Service Delivery
Moved into circle:
  • General Company Circle

Made changes to: Participant Ambassador

Moved into circle:
  • HolacracyOne Service Delivery
Moved into circle:
  • General Company Circle

Made changes to: Education Business Model

Moved into circle:
  • HolacracyOne Service Delivery
Moved into circle:
  • General Company Circle

Made changes to: Trainer

Moved into circle:
  • HolacracyOne Service Delivery
Moved into circle:
  • General Company Circle

Made changes to: Event Business Manager

Moved into circle:
  • HolacracyOne Service Delivery
Moved into circle:
  • General Company Circle

Made changes to: Training Operations

Moved into circle:
  • HolacracyOne Service Delivery
Moved into circle:
  • General Company Circle

Removed: Constitution Roll-Out

Made changes to: CoP Program Director

Moved into circle:
  • General Company Circle

Made changes to: CoP Customer Support

Moved into circle:
  • General Company Circle

Made changes to: CoP Platform PM

Moved into circle:
  • General Company Circle

Removed: Holacracy Education

Domain removed:
  • Training slides & simulation materials

Added: Holacracy Group

Purpose added:
  • Catalyze learning, sharing, and support across Holacracy Licensees
Accountability added:
  • Aligning all Licensees with @Outreach standards for the usage and messaging of the HolacracyOne and Holacracy brands
  • Created as a circle
Domain added:
  • Usage of the Holacracy brand and @Holacracy_Development materials for implementation and skill-building services

Removed: Internal Technical Advisor

Made changes to: Partner Prospector

Accountability changed:
  • Shepherding sourced candidates through the partner screening and onboarding process
Accountability changed:
  • Identifying Attracting and sourcing candidate partners well-suited to the organization's needs
Accountability removed:
  • Extending partnership grant offers to candidates authorized for partnership per relevant policies, within a unit allocation level approved by all Tenured & Core Partners who participated in the partnership grant assessment
Accountability removed:
  • Transitioning Partners out of the Organization as-needed when triggered to do so by defined processes or authorities
Accountability removed:
  • Conducting retrospectives with newly-onboarded Partners for the purpose of capturing their experience of the Organization's prospecting and onboarding processes
Accountability removed:

  • Scheduling regular meetings to discuss ongoing hiring needs

    • Triggered Action (upon Partner resigning): Schedule ad-hoc meeting with relevant Lead Link to determine immediate needs

Added: Partnership Grantor

Accountability added:
  • Extending partnership grant offers to candidates authorized for partnership per relevant policies, within a unit allocation level approved by all Tenured & Core Partners who participated in the partnership grant assessment
Accountability added:
  • Transitioning Partners out of the Organization as-needed when triggered to do so by defined processes or authorities
Accountability added:
  • Explaining the partnership structure and operating agreement to candidate partners

Made changes to: Partner Interview Process

Name changed:
  • Partner Interview Courtship Process
Accountability added:
  • Conducting retrospectives with newly-onboarded Partners for the purpose of capturing their experience of the Organization's prospecting and onboarding processes

Policy changed: Constitution Steward Role Assignment

Moved into circle:
  • Holacracy Development
Text changed:
  • The @Constitution_Steward role may only be filled by an individual with a Certified Holacracy Master Practitioner Coach credential, and any change made by the Circle's Lead Link or another duly-authorized role in the assignment of such @Constitution_Steward role may only be enacted after ensuring the elected Rep Link of the Circle sees no Objections to such proposed change in assignment.

Policy removed: Messages from Licensees

Policy removed:
  • Before processing any request from a licensee (or a member of a licensee organization), all Roles (except the Licensing Circle itself) must first clarify whether the request came from such licensee acting in the capacity of a defined HolacracyOne role, and if so which one, or from the Licensee as a customer of HolacracyOne. Requests coming from a licensee while not acting in an HolacracyOne role shall be treated as inbound communications from an important external client across HolacracyOne's organizational boundary.

Policy changed: Licensing Cross-Links

Text changed:
  • The @General_Company_Circle hereby invites any organization practicing Holacracy and licensed to deliver Holacracy implementations and trainings to cross link into the @General_Company_Circle, upon receiving endorsement of their capacity to contribute positively in such a relationship from @Holacracy_Licensing, @Undefined_Role, @HolacracyOne_Service_Delivery, and @Brand_Strategy.The Cross Link from any Licensee invited to cross link into HolacracyOne shall be into the @Holacracy_Group circle, and the authority of the Cross Link to impact the Domains of the circle shall further extend to the entire source Circle originating such link and all roles within; all provided, however, that the Licensee agrees to enact any Accountabilities placed on the Cross Link Role as if such Accountabilities were directly such source Circle. This Cross Link shall be established upon request of the Licensee and acceptance of these additional terms.

Policy changed: H1 Bound by Licensing Standards

Title changed:
  • H1 Bound by Licensing StandardsH1 Service Delivery Treated as Licensee
Text changed:
  • In the delivery of Holacracy-branded services, all HolacracyOne roles must adhere to the same quality and certification standards defined by @Holacracy_Licensing for its licensees.@HolacracyOne_Service_Delivery shall have a Cross Link into the @Holacracy_Group circle, under the same terms and authority grants as Licensees.