General Company Governance Meeting Minutes

When announcing spending intentions under the Spending Authorization policy, you must post to Slack in a channel specifically created for that purpose (i.e. it must be in the explicit purpose field for the channel), and you must tag the whole channel. You must also stay within any limits documented in the channel's purpose. If you create a new channel for announcing spending intentions, or modify any documented limits on an existing channel, you must promptly announce the new or modified channel in the #general channel, with everyone tagged.

Additionally, the following rules apply based upon the amount of the expense (or, for recurring expenses, upon the total expected amount until you plan to revisit the spending decision):

For expenses <$20:
under $20:
• You do not need to post to Slack or wait for authorization; just spend it.

For expenses of $20 - $100:
• You may post to Slack simultaneous with or promptly after the spending; you do not need to wait for questions, reactions, or escalations.

For expenses of $100+:
• Your "reasonable timeframe" for allowing questions, reactions, and escalations must be at least 72 hours after your original intent is stated or 48 hours after you answer the last clarifying question (whichever is later). However, for urgent spending needs, you may skip that delay period and immediately spend the funds by tagging the spending intent as "urgent", but you must still proceed with the normal process as if you hadn't used this urgent spending rule. You lose the ability to use this urgent spending rule in the future if: (a) you would have failed to get your spending authorized under the normal non-urgent process, or (b) you decide you wouldn't have spent the funds anyway after considering reactions, or (c) any partner thinks you're misusing the urgent spending rule and says so. Your urgent spending privilege may be reinstated by any two @Spending_Guardians deciding to do so.

For expenses of $2000+, in addition to the above:
• After the required delay, if any critical or skeptical reactions were shared, you must consider them and re-state your intent to spend the funds if that still makes sense to you (this re-statement may include modifications if desired).
• You must get at least two other partners to attest that they would also make that spending decision were they in the relevant role. Partners may attest to this by adding a money-related icon to the intent-to-spend Slack post via a Slack "reaction", and no one may add such a reaction unless they are making this attestation. If you had to re-state your intent per above, this attestation must happen after your restatement, on that post. However, this step can be bypassed entirely for an expense of roughly the same general amount for the same purpose as any prior spending authorization within the past three months.

For any recurring expenses, in addition to the above:

• You must decide when you will revisit and reassess the spending decision, and share that when announcing your intent to spend. The spending authorization will automatically expire at that point, unless you get the expense re-authorized for another period beforehand.
• If the recurring expense is authorized, you must promptly document the reason, amount, and expiration of the authorization via a role note in GlassFrog (or in a file linked from a role-note). You must also add a trigger to your individual organizational system to revisit the expense at or before the expiration date.