General Company / History / General Company Governance Meeting of Jul 15, 2011, 10:07am

General Company Governance Meeting Minutes

Held on: July 15, 2011, 10:07am
Secretary: Brian Robertson

Made changes to: Community Engagement

Accountability changed:
  • Facilitating the sale of event registrations for the organization's trainings and events within the pricing model established by Training Business.
    o Triggered Action (After Each Event): Send follow-up items specified by Training Business and related to the event content to event participants
    o Triggered Action (Upon sale of a group registration): Collect and capture basic contact info on each person in the group from the primary registrant, and associate each individual with the event in the event registration database.
    o Triggered Action (Upon registration to event with pre-requisites): Verify registrant meets pre-requisites, or contact them to educate and discuss options
Accountability changed:
  • Engaging with individual members of HolacracyOne's broader ecosystem through social media and other appropriate channels
    o Triggered Action: When Action (When someone posts to one of the organization's social media accounts, route accounts): Route or respond appropriately
    o Triggered Action (When posts are made to the CoP forums): Review post, route if appropriate, and consider responding

Made changes to: Consulting Business

Accountability added:
  • Facilitating the registration process for Consulting Business clients who wish to attend HolacracyOne trainings, including educating them about training requirements
Name changed:
  • Consulting Implementation Business
Purpose changed:
  • Discover, model, and deploy workable solutions for Holacracy adoptionimplementation

Made changes to: LHP Program Circle

Accountability added:
  • Facilitating the registration process for LHP clients who wish to attend HolacracyOne trainings, including educating them about training requirements
Accountability added:
  • Tracking fee-generating activity of LHP's, and facilitating payments for such activity
Accountability removed:
  • Assisting LHP's with selling Holacracy™ products and services
Accountability removed:
  • Supporting LHP's delivery of Holacracy™ products and services
Accountability removed:
  • Administering the Licensed Holacracy Provider program agreement
Domain changed:
  • LHP AgreementThe overall business model, financial model, program design, and program execution for HolacracyOne's licensing program for professional service firms delivering Holacracy™ services to clients.

Added: Blogger

Accountability added:
  • Blogging about Holacracy and its underlying paradigm.
    • Triggered Action (upon comment posted to blog post authored by role-filler): Respond to blog comment or route it to appropriate role

Made changes to: Holacracy Product Owner

Accountability removed:
  • Blogging about Holacracy and its underlying paradigm.
    • Triggered Action: Respond to blog comment or route it to appropriate role (upon comment posted to blog)

Made changes to: Practice Support Tools

Name changed:
  • Practice Support Tools Business

Policy added: Strategy Meeting Process

Policy added:

  • The Circle shall use the following process for Strategy Meetings:

    1. Check-in Round
    2. List Facts & Events (Mind Map)
    3. Share Learnings from Facts & Events - Listen to Organization Voice, Capture Key Learnings
    4. Brainstorm to Diverge (Mind Map) - What could we focus on?
    5. Discuss to Converge - What should we focus on?
    6. Lead Link Proposes Output - Process with IDM
    7. Closing Round

    Circle Members shall prepare before the meeting by collecting facts & events to list.

Text changed:

  • The Circle shall use the following process for Strategy Meetings:

    1. Check-in Round
    2. List Facts & Events (Mind Map)
    3. Share Learnings from Facts & Events - Listen to Organization Voice, Capture Key Learnings
    4. Brainstorm to Diverge (Mind Map) - What could we focus on?
    5. Discuss to Converge - What should we focus on?Distill Key Threads & Patterns from Brainstorming
    6. Lead Link Proposes Output - Process with IDMDiscuss to Converge - What should we focus on?
    7. Closing RoundLead Link Proposes Output - Process with IDM
    8. Closing Round

    Circle Members shall prepare before the meeting by collecting facts & events to list.

Policy changed: Proposals out of Meetings

Text changed:
  • Governance proposals may be e-mailed to the entire circle and shall be considered adopted unless someone raises a request to bring the proposal to a meeting for further integration within 3 business 4 days (via reply-all e-mail, with no explanation needed).

Policy changed: Individual Organizational Process

Text changed:
  • With respect to their work for the circle, all circle members shall maintain lists of the projects and next-actions they're undertaking, as well as a list of routine/repeating actions necessary to enact their accountabilities, and shall regularly review these lists weekly, plus the list of accountabilities of each role they hold, hold at least monthly, to identify new projects and next-actions to instantiate. They shall further report the date of their last review and highlight any new projects created or exceptions to routine action processing during the Lightning Round of each Tactical meeting.