Rukiye Osman

Rukiye Osman

Board of Directors

Purpose: Spark meaningful change in the human habitat through impactful visuals

People Operations

Purpose: Clear, healthy and lasting partnerships

  • DI Facilitator

    Purpose:

    Support partners to get clarity on their tensions

    Accountabilities:

    • Facilitating individual sessions supporting partners to get clarity on personal and organizational aspects of their tensions

  • Health & Safety

    Purpose:

    A healthy and safe working environment for Nightnurses

    Accountabilities:

    • Performing periodical checks to identify potential security threats according to SUVA Checklists and taking measures to prevent them if located
    • Documenting and planning Emergency Plan ("Notfallplan") according to SUVA guidelines
    • Instructing Nightnurses in all ASA relevant issues according to ASA Sicherheitsprotokoll
    • Implementing safety and health at workplace according to EKAS Richtlinie 6508
    • Teaching health and safety module to new hires
    • Initiating HRV measurements for partners if needed / by request

  • Internal Events

    Purpose:

    Events to promote a happy and motivated team

    Accountabilities:

    • Organizing and scheduling team events, including catering
    • Clarifiying with the @General Company Circle about the workload of the team for optimal event dates
    • Informing the team in advance about the team events
    • Organizing annual participation at the soccer tournament

  • On & Offboarder

    Purpose:

    Smooth entering and exiting at Nightnurse

    Accountabilities:

    • On-boarding and off-boarding Nightnurses (including the setup of their IT accounts and phone)
    • Announcing and coordinating farewells
    • Maintaining and documenting Nightnurse personnel information (e.g. Google Doc: NNI_13 Personal)

  • Partnership Reviewer

    Purpose:

    Review partnerships and enact decisions on partnership termination

    Accountabilities:

    • Assessing Partners for continued partnership during scheduled Partnership Reviews
    • Sharing information at an appropriate moment about partners transitioning out of the organization

  • People Rep.

    Purpose:

    Tensions relevant to process in the organization context channeled in and resolved on behalf of partners

    Accountabilities:

    • Seeking to understand tensions conveyed by people and discerning those appropriate to process
    • Channeling in people Tensions

  • Quarter Master

    Purpose:

    Day to day supplies provided

    Accountabilities:

    • Ordering and checking stock of office and kitchen supplies
    • Organizing, pausing and cancelling food subscription services

  • Talent Scout

    Purpose:

    All the best talents on board

    Accountabilities:

    • Creating job adds for hiring positions
    • Updating Recruiting Pipeline as new applications come in
    • Sending out first replys to new applications
    • Interviewing new potential talents
    • Evaluating applying talents and proposing them to Lead Links of affected circles and Contractor

  • Wage Distribution

    Purpose:

    Fair relative compensation within the organization

    Domains:

    • Partner Compensation

    Accountabilities:

    • Reviewing compensation change proposals from Partners

Partner Contracts

Purpose: Partner contracts and employment fulfilled

  • Contract Monitoring

    Purpose:

    Contracts fulfilled

    Accountabilities:

    • Checking and approving timesheets
    • Exchanging expectations captured in partner contracts with relevant roles (e.g.Circle Leads)
    • Addressing and reporting violation of contract

  • Contractor

    Purpose:

    Best interests between partners and the organisation in writing

    Accountabilities:

    • Administrating and maintenaining all contracts between partners and the organisation
    • Negotiating partner contracts and initial salaries on behalf of the organisiation
    • Communicating, clarifying and interpreting contract details between partners and the organisation
    • Hiring new partners (following the Hiring Process)
    • Updating Vertec on every contract change
    • Holding annual appraisal talks

  • Job Reference

    Purpose:

    References

    Accountabilities:

    • Organizing job references for partners when leaving or on demand

  • Pay Roller

    Purpose:

    Pay Roll taken care of

    Accountabilities:

    • Reporting mutations on a monthly basis with bookkeeping according to partner contracts
    • Ensuring sending out pay stubs and archiving them
    • Reporting illnesses (if longer than 30 days) and accident cases to insurances and informing bookkeeping in case of refundings
    • Reporting yearly inflation adjusments of salaries (in December) to bookkeeping

  • Secretary

    Purpose:

    Stabilize the Circle’s constitutionally-required records and meetings.

    Domains:

    • All governance records of the Circle

    Accountabilities:

    • Scheduling regular Tactical Meetings for the Circle
    • Capturing and publishing Tactical Meeting outputs
    • Scheduling Governance Meetings for the Circle
    • Capturing and publishing the outputs of the Circle’s Governance Process
    • Interpreting the Constitution and anything under its authority upon request

  • Terms & Conditions

    Purpose:

    Legal, fair and clear terms & conditions

    Accountabilities:

    • Securing legal compliance in all partner contracts
    • Updating and maintaing terms of employment