Rukiye Osman
Board of Directors
General Company Circle
Marketing
People Operations
Sales
Partner Contracts
Purpose:
Spark meaningful change in the human habitat through impactful visuals
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Accountabilities:
- There are no accountabilities defined for this role.
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Chairperson (Verwaltungsratspräsident*in)
Purpose:
Legal representation of the position "Verwaltungsratspräsident*in"Accountabilities:
- There are no accountabilities defined for this role.
Purpose:
Spark meaningful change in the human habitat through impactful visuals
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Circle Rep
from People OperationsPurpose:
Tensions relevant to process in a broader Circle channeled out and resolved.Accountabilities:
- Seeking to understand Tensions conveyed by Role Leads within the Circle
- Discerning Tensions appropriate to process within a broader Circle that holds the Circle
- Processing Tensions within a broader Circle to remove constraints on the Circle
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Marketing
Purpose:
Creating an overarching and attractive brand image representing Nightnurse ImagesDomains:
- Website
Accountabilities:
- Marketing Nightnurse Images products and services.
- Taking additional marketing measures on request to improve short-time revenue
- Training new hires according to their contracts to fill foreseen role(s)
Purpose:
Creating an overarching and attractive brand image representing Nightnurse Images
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Domains:
- Blog
Accountabilities:
- Coordinating timing and content of blog contributions
- Requesting content from contributors
- Checking for spelling, general alignment, appearance, style
- Selecting content for publication
- Giving feedback to contributors if their content can be improved
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Circle Lead
Purpose:
Creating an overarching and attractive brand image representing Nightnurse ImagesAccountabilities:
- There are no accountabilities defined for this role.
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Accountabilities:
- Creating content for @Marketing
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Accountabilities:
- Adding new projects to the "Portfolio" section on our website
- Adding new clients to the "Reference" section on our website
- Exchanging or removing portfolio related content on our website
- Maintaining our online portfolios platforms (CG Architects, Swiss/World-Architects, Google Profile, Vimeo Profile)
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Accountabilities:
- Managing events with external invitees
- Creating and implementing event plans and concepts
- Collecting and creating an event guest list with contact information on all invitees
- Inviting relevant media connections
- Coordinating expenses
- Organizing our yearly summer party
- Evaluating event suggestions
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Accountabilities:
- Producing and sending out an annual Christmas greeting to our customers
- Engaging with our customer base by sharing news and information (eg. Newsletters)
- Maintaining groups of contacts for various kinds of marketing mailings
- Making sure that the request from customers to unsubscribe from our communication is respected
- Maintaining and keeping up to date our address database
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Accountabilities:
- Being the point of contact for all press inquiries
- Writing press releases
- Sending press relevant materials to news outlets and media distributors
- Maintaining lists of relevant news outlets, media distributors and industry-relevant press release channels
- Pitching press release content to relevant news outlets and media distributors before the press release
- Updating the press kit
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Accountabilities:
- Placing orders for merchandising and stationery products
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Accountabilities:
- Getting in touch with potential customers at social events
- Qualifying lead by following up on contacts established during events
- Handing off the qualified lead to @Sales Force
- Creating lists with appropriate contacts for events
- Maintaining relationships with non-clients
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Accountabilities:
- Tracking publishability of our images and updating the status in Vertec
- Tracking copyrights of published images and reminding the publishers to add copyrights in advance or afterwards if missing
- Creating a monthly collection of the newest publishable images for the @Social Media Manager and @Creative Portfolio Manager
- Answering external requests on publishing our images (requests on copyrights, high res file requests,...)
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Accountabilities:
- Interacting with the audience on our social media channels
- Maintaining our social media channels
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Accountabilities:
- Creating a concept for profile pictures
- Organizing and taking partner-profile images
- Adding new text and partner photos to the "Team" section on our website
- Exchanging text and partner photos to the "Team" section on our website
- Removing partner profiles from the "Team" section on our website when they are leaving the team
Purpose:
Clear, healthy and lasting partnerships
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Circle Rep
to GCCPurpose:
Tensions relevant to process in a broader Circle channeled out and resolved.Accountabilities:
- Seeking to understand Tensions conveyed by Role Leads within the Circle
- Discerning Tensions appropriate to process within a broader Circle that holds the Circle
- Processing Tensions within a broader Circle to remove constraints on the Circle
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Accountabilities:
- Facilitating individual sessions supporting partners to get clarity on personal and organizational aspects of their tensions
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Accountabilities:
- Performing periodical checks to identify potential security threats according to SUVA Checklists and taking measures to prevent them if located
- Documenting and planning Emergency Plan ("Notfallplan") according to SUVA guidelines
- Instructing Nightnurses in all ASA relevant issues according to ASA Sicherheitsprotokoll
- Implementing safety and health at workplace according to EKAS Richtlinie 6508
- Teaching health and safety module to new hires
- Initiating HRV measurements for partners if needed / by request
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Accountabilities:
- On-boarding and off-boarding Nightnurses (including the setup of their IT accounts and phone)
- Announcing and coordinating farewells
- Maintaining and documenting Nightnurse personnel information (e.g. Google Doc: NNI_13 Personal)
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Accountabilities:
- Assessing Partners for continued partnership during scheduled Partnership Reviews
- Sharing information at an appropriate moment about partners transitioning out of the organization
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People Rep.
Purpose:
Tensions relevant to process in the organization context channeled in and resolved on behalf of partnersAccountabilities:
- Seeking to understand tensions conveyed by people and discerning those appropriate to process
- Channeling in people Tensions
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Accountabilities:
- Creating job adds for hiring positions
- Updating Recruiting Pipeline as new applications come in
- Sending out first replys to new applications
- Interviewing new potential talents
- Evaluating applying talents and proposing them to Lead Links of affected circles and Contractor
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Accountabilities:
- Deciding what is considered company time and where activities belong in timesheets
- Defining, maintaining and publishing guidelines for the tracking of working hours
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Domains:
- Partner Compensation
Accountabilities:
- Reviewing compensation change proposals from Partners
Purpose:
Accounting, handling financial transactions and financial forecasting
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Accountabilities:
- Writing dunning letters and sending them out to the debtor
- Resolving incomplete payments or double payments
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Accountabilities:
- Checking expense receipts and reminding people to hand them in within one month of the expense
- Reimbursing Nurses if they have spent their personal money on company transactions
- Recollecting money from Nurses if they have used the company card for private transactions
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Accountabilities:
- Processing inbound supplier invoices (scanning and/or sending invoices to external bookkeeper)
Purpose:
Successful sales for our client's needs
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Accountabilities:
- There are no accountabilities defined for this role.
Purpose:
Partner contracts and employment fulfilled
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Accountabilities:
- Checking and approving timesheets
- Exchanging expectations captured in partner contracts with relevant roles (e.g.Circle Leads)
- Addressing and reporting violation of contract
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Accountabilities:
- Administrating and maintenaining all contracts between partners and the organisation
- Negotiating partner contracts and initial salaries on behalf of the organisiation
- Communicating, clarifying and interpreting contract details between partners and the organisation
- Hiring new partners (following the Hiring Process)
- Updating Vertec on every contract change
- Holding annual appraisal talks
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Accountabilities:
- Organizing job references for partners when leaving or on demand
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Accountabilities:
- Reporting mutations on a monthly basis with bookkeeping according to partner contracts
- Ensuring sending out pay stubs and archiving them
- Reporting illnesses (if longer than 30 days) and accident cases to insurances and informing bookkeeping in case of refundings
- Reporting yearly inflation adjusments of salaries (in December) to bookkeeping
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Domains:
- All governance records of the Circle
Accountabilities:
- Scheduling regular Tactical Meetings for the Circle
- Capturing and publishing Tactical Meeting outputs
- Scheduling Governance Meetings for the Circle
- Capturing and publishing the outputs of the Circle’s Governance Process
- Interpreting the Constitution and anything under its authority upon request
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Accountabilities:
- Securing legal compliance in all partner contracts
- Updating and maintaing terms of employment