Peer-Facilitated Virtual Mutuality Circle Coordinator
2018, written by Sugandhi Barnes, Cielle Backstrom, Deborah Boyer

The site offers online registration for committed Trillium Awakening practitioners to join a virtual mutuality circle. These groups are facilitated by experienced practitioners and meet regularly via video or phone. Most groups are closed to support cohesion and safety, and do not allow drop-in attendance.

The Peer-Facilitated Virtual Mutuality Circle Coordinator is a Trillium mentor, teacher or advanced practitioner who receives and tracks the online registration form, and then:
places participants in small groups
helps group members understand mutuality guidelines
emails group members documents about mutuality
supports groups as needed

Collecting requests to be placed in a group
Upon receiving a registration form, the person filling this task will let the person know s/he will be getting back in touch with information when enough people register to form a new group. Typically, the forms trickle in over time.

Inviting participants to register for groups
Once or twice a year, the person filling this task will remind students about these peer-facilitated virtual circles, and include a link to the online form, by posting to Facebook and/or sending an announcement to the international Trillium email list (via the Mailing List role). Registrations may then flood in for a short time.

Forming circles
When placing people in circles, identify:
Best time and day for meetings;
Each circle should have at least one experienced practitioners (preferably someone post-Whole-Being Realization) who is well versed in Trillium with adequate maturity and skills to lead the group
Ideal group size is 4-6

Principal tasks entail communicating with participants, including:
Confirming with the most experienced participant that they will facilitate, and explaining the tasks and responsibilities of the facilitator.
Sending participants CC Leigh's essay on mutuality.
Informing participants how circles are typically run, and introducing their facilitator.

It is very helpful to attend the first meeting to help get them oriented.

Ongoing support for circles
At times, you might need to support the group facilitator in troubleshooting problems that arise within the group.

Check in with the person who has held this function before to become apprised of existing circles. Keep track of previously formed circles as well as ones you have started and when they meet. Email the facilitator and participants once or twice a year to see how the groups are doing. These check-ins can also elicit information about ongoing groups that may be willing to add new participants.

By staying in touch, you can also find out if groups have stopped meeting, and harvest the learning about why groups ended, and what might have worked better.

Time commitment
The amount of time to be spent on the job varies. The most time-consuming task is creating new groups, and integrating participants’ time constraints. Then the main task is informing participants about how groups are generally run, and answering questions.

After the circles are up and running, the time commitment slows down to the occasional troubleshooting email, placing new people in already-existing circles, and occasionally starting a new circle.

Created: Feb 11, 2018
Last Updated: Jul 21, 2018
Role: Mutuality Circle Link