Leire

Leire

General

Purpose: We develop and implement projects in the area of WASH, environment and education that tackle local challenges while working in an atmosphere and being part of a team that makes all the staff grow personally and professionally

  • Communication

    Purpose:

    We build in public and thus, relevant people outside SHIPO (customers, (potential) collaborators, (potential) members) are updated about our activities and want to be closer to us

    Accountabilities:

    • There are no accountabilities defined for this role.

  • Event organiser

    Purpose:

    Host great events

    Domains:

    • Awareness raising activities and trainings

    Accountabilities:

    • Planning awareness raising activities along the year in accordance with other activities within BE
    • Designing and planning non-climate related events and Njombe Beyond trainings
    • Preparing and facilitating planned awareness raising activities, events and trainings

  • Getting things done with care

    for Gender

    Purpose:

    We are personally and structurally ready to get things done. We evolve as individual and as a team while taking care of each other

    Domains:

    • Drive & server structure
    • GTD trainings
    • Non-violent Communication (NVC) trainings
    • Password manager
    • Network Resource Planning (NRP) tool

    Accountabilities:

    • Mediating in internal conflicts if necessary
    • Organizing celebrations for achievements
    • Researching and helping SHIPO and its member smoothly move into Holacracy and use all its tools
    • Researching, designing and facilitating processes to process tensions not processed through holocracy
    • Ensuring we have a clear structure/organisation in Slack, in Drive and the server and in the office
    • Learning, teaching and supporting members to adopt practices that allow them to get things done (GTD) and communicate non-violently
    • Keeping BE passwords safely
    • Collecting circles weekly goals and monthly OKRs on Slack, providing feedback on circles OKRs and organising evaluation sessions.
    • Defining hiring processes that comply with SHIPO procedures
    • Finding and researching tools that are aligned with our purpose
    • Designing and facilitating internal design and learning (e.g. Ulab) sessions
    • Creating and compiling templates
    • Facilitating the creation of a space/environment of trust, respect and transparency for the team
    • Facilitating the creation of a shared vision and motivation for the team
    • Making sure inclusivity (gender, PWSN, etc.) and the environmental aspect are considered in all our activities
    • Supporting external facilitators and trainers within MSP´s capacity development
    • Coordinating the necessary activities and resources within the Capacity Development component of the IKI project (agile training, self-management training, reporting, M&E, strategic planning sessions, etc.)

  • IKI

    Purpose:

    Create the conditions (awareness, knowledge, technology and economic incentives) and coordinate and mobilise key societal sectors in Njombe rural and town councils (government, civil society and private sector) to implement climate mitigation and adaptation activities that are fit to the local context

    Accountabilities:

    • Coordinating the necessary people and resources to implement the project
    • Keeping smooth and good communication with GIZ and other stakeholders and partners
    • Writing the necessary reports and creating content for publishing in SHIPO/SC website(s) and social media
    • Keeping track of the expenses and making sure the project is within the estimated budget

  • Lead Link

    Purpose:

    We develop and implement projects in the area of WASH, environment and education that tackle local challenges while working in an atmosphere and being part of a team that makes all the staff grow personally and professionally

    Domains:

    • Role assignments within the Circle

    Accountabilities:

    • Assigning Partners to the Circle’s Roles; monitoring the fit; offering feedback to enhance fit; and re-assigning Roles to other Partners when useful for enhancing fit
    • Allocating the Circle’s resources across its various Projects and/or Roles
    • Establishing priorities and Strategies for the Circle
    • Defining metrics for the circle
    • Structuring the Governance of the Circle to enact its Purpose and Accountabilities
    • Removing constraints within the Circle to the Super-Circle enacting its Purpose and Accountabilities

  • Legaliser

    Purpose:

    Allow us to develop the planned tasks with confidence that no barrier (legal, scam, etc.) will interfere

    Domains:

    • Contracts
    • Memorandums of Understanding
    • Official letters
    • Permits

    Accountabilities:

    • Making sure (in case of any doubt) that we follow the correct procedures
    • Obtaining all the necessary certificates
    • Writing and signing contracts with consultants and for specific activities
    • Reviewing MoU-s and legal paperwork (contracts, ToR-s, job descriptions, etc.)

  • Logistician

    Purpose:

    All the requested items are available ASAP

    Domains:

    • Bicycle

    Accountabilities:

    • Communicating with providers and customers to arrange the transport of items
    • Finding suppliers with whom we love to work and who meet our criteria (e.g. ZW, healthy and vegetarian food suppliers)
    • Being able to show or explain the criteria used to choose suppliers
    • Purchasing and transporting all the items requested to the office, the workshop and the plot
    • Making sure the requested materials needed for SHIPO´s participation in internal and external events are available
    • Informing @Research when plastic (shredded or not) is brought to the workshop
    • Ensuring requested materials are printed both at SHIPO and outside SHIPO
    • Keeping track of BE´s stock (produced products)
    • Communicating with plastic waste suppliers receiving them at the office and paying them

  • MERL

    for IKI

    Purpose:

    Monitor, evaluate, report and learn about the projects implemented

    Accountabilities:

    • Writing, reviewing and editing narrative reports
    • Keeping track, monitoring and evaluating the (external + internal) indicators
    • Organizing sessions to evaluate the events and activities conducted and capturing the learnings

  • Mtu wa Njombe

    Purpose:

    Create the best working environment ever

    Accountabilities:

    • Improving our listening skills
    • Being ready to get feedback and acting on it
    • Giving great feedback
    • Improving our GTD skills
    • Prioritising work according to Holacracy constitution and circle goals
    • Having fun
    • Building in public
    • Being honest

  • Opportunity tracker and developer

    for Costech, AUARA

    Purpose:

    We capture and move forward potential projects and opportunities for SHIPO

    Domains:

    • Non-existing projects/opportunities
    • Funding database

    Accountabilities:

    • Planning and executing steps to move potential projects forward
    • Assigning projects to roles to develop potential projects according to plans
    • Keeping communication with (potential) donors to discuss opportunities
    • Researching and crystalizing funding opportunities (with SHIPO´s consent)
    • Reading fundsforNGOs emails and processing opportunities
    • Looking for, capturing and listing funding opportunities

  • Secretary

    Purpose:

    Steward and stabilize the Circle’s formal records and record-keeping process.

    Domains:

    • All constitutionally-required records of the Circle

    Accountabilities:

    • Capturing and publishing the outputs of the Circle’s required meetings, and maintaining a compiled view of the Circle’s current Governance, checklist items, and metrics
    • Interpreting Governance and the Constitution upon request
    • Scheduling the Circle’s required meetings, and notifying all Core Circle Members of scheduled times and locations

  • Shillingy

    Purpose:

    Money is not a barrier to develop the projects and available money is used effectively, efficiently and transparently

    Domains:

    • Money folder
    • Inventory
    • SMART sales keep track sheet

    Accountabilities:

    • Keeping track of the projects' incomes and expenses
    • Writing and processing requests and retirements
    • Communicating with @Communication to let CEFA know about expenses above 100000 tshs (BE)
    • Making photocopies and scanning receipts (BE)
    • Updating inventory with all the items bought by Njombe Beyond
    • Calculating and establishing monthly turnover goals
    • Defining what we produce, how much and when, together with @Market researcher (BE)
    • Setting BE member´s salaries and collaborators compensations according to the compensation policy (BE)
    • Keeping BE receipts and recording them at the corresponding sheet and folder.
    • Preparing and reviewing budgets for projects and for project activities
    • Ensuring SHIPO follows the donor´s Financial guidelines and procedures
    • Updating inventory with all the items bought by IKI above 800 euros
    • Estimating how much we can pay for the plastic waste we buy
    • Updating inventory with all the items bought by IKI above 800 euros
    • Keeping receipts and entering them in quickbook.

Communication

Purpose: We build in public and thus, relevant people outside SHIPO (customers, (potential) collaborators, (potential) members) are updated about our activities and want to be closer to us

  • Audiovisual creator and organiser

    Purpose:

    We capture useful audiovisual material and they are easily available for use

    Domains:

    • Photos
    • Videos
    • Camera

    Accountabilities:

    • Taking pictures and videos
    • Ensuring that good pictures and videos are easily accesible
    • Taking pictures of plastic collected in clean ups and bought from suppliers to qualify for Empower plastic credits (https://docs.google.com/document/d/1P9uHjScXFTId11F_AbYKC3Nsk-Nq3mVRX7dhChT1D-I/edit)
    • Capturing testimonies of the initiatives

  • Content creator

    for Instagram, Facebook and everything else not listed

    Purpose:

    SHIPO followers, subscribers, customers and potential collaborators receive inputs that are relevant, easily understandable, have no typos and makes them want to know more or participate

    Accountabilities:

    • Creating content for social media (FB, Insta, Twitter, Website)
    • Creating emails in Mailchimp twice a year
    • Writing articles related to environmental and NjomBE BEyond topics
    • Creating offline and online marketing content
    • Creating content to attract members, collaborators and participants (e.g. brochures, banners, posters, presentations´ templates, etc.)
    • Reviewing all the content created before it is published
    • Designing and arranging SHIPO premises
    • Following, connecting and discussing with relevant actors on social media
    • Creating NFTs

  • Donor care taker

    for Activities on site

    Purpose:

    The communication between SHIPO and its donors is smooth and satisfactory

    Domains:

    • CF rewards
    • Thanks messages for donors

    Accountabilities:

    • Sending thanks messages to BE donors
    • Publishing updates in the BE CF platform
    • Making sure BE CF donors get their rewards
    • Processing SHIPO´s concerns and sharing them with donors
    • Communicating with donors through email and in (online) meetings about the plans, implementation and other relevant topics
    • Informing and discussing with the donors relevant changes, challenges or new proposals in the project.
    • Sending project reports and other requested documents to the donors
    • Reviewing the webinars, resources, events and opportunities organized and/or shared by the donors and communicating them to the respective relevant role for next steps

  • Hello world!

    for Facebook, instagram

    Purpose:

    Our “outside image” is active (making sure we do not forget to communicate to the world, rather than scheduling and controlling everything we publish)

    Accountabilities:

    • Posting on Social media (FB, insta and twitter)
    • Ensuring stories for instagram are captured and uploaded
    • Deciding what we publish, where and when
    • Assigning @Websites IT , @Audiovisual creator and organiser @Content creator tasks to fulfill the publishing goals
    • Sharing reports with stakeholders
    • Communicating with external stakeholders to ask them to create content for the projects (posts, pictures, articles…)

  • Host

    for SMART centre & NjombeBeyond emails, social media (excluding twitter) & offline

    Purpose:

    People who contact us through online and offline means find their place within BE SHIPO´s projects and those who visit SHIPO premises get the opportunity to know about SHIPO´s projects.

    Domains:

    • emails: hi.njombe gmail, climateactionnjombe gmail, smartcentre gmail
    • Social media inbox (SHIPO twitter, instagram & fb; BE instagram & fb; MSP twitter, fb & IG)
    • PP forum & bazaar
    • People who reached out to BE & MSP
    • Jamii Forum

    Accountabilities:

    • Checking emails and social media inboxes daily
    • Assigning (if necessary) the proper roles to continue with the communication with people who reached out and visitors
    • Answering to received messages if necessary
    • Deciding what communication tools we use
    • Inviting and hosting SHIPO visitors and guests to BE workshop and the plot
    • Ensuring that visitors accompanied to the plot and the workshop when @Njombe Beyond and @Workshop care taker are not present sign the visitors book(s)
    • Letting the colleagues know if an opportunity has been discarded in case sb wants to work on it

  • Lead Link

    Purpose:

    We build in public and thus, relevant people outside SHIPO (customers, (potential) collaborators, (potential) members) are updated about our activities and want to be closer to us

    Domains:

    • Role assignments within the Circle

    Accountabilities:

    • Assigning Partners to the Circle’s Roles; monitoring the fit; offering feedback to enhance fit; and re-assigning Roles to other Partners when useful for enhancing fit
    • Allocating the Circle’s resources across its various Projects and/or Roles
    • Establishing priorities and Strategies for the Circle
    • Defining metrics for the circle
    • Structuring the Governance of the Circle to enact its Purpose and Accountabilities
    • Removing constraints within the Circle to the Super-Circle enacting its Purpose and Accountabilities

  • Secretary

    Purpose:

    Steward and stabilize the Circle’s formal records and record-keeping process.

    Domains:

    • All constitutionally-required records of the Circle

    Accountabilities:

    • Capturing and publishing the outputs of the Circle’s required meetings, and maintaining a compiled view of the Circle’s current Governance, checklist items, and metrics
    • Interpreting Governance and the Constitution upon request
    • Scheduling the Circle’s required meetings, and notifying all Core Circle Members of scheduled times and locations

Njombe Beyond

Purpose: Have a useful recycling workshop, with an efficient recycling process and be able to market products that satisfy local needs

  • Sales & customer care

    for Face shields, washers, tiles, all not listed

    Purpose:

    We have a customer network that allows us to market as many products as we need to sustain the project

    Domains:

    • Customer keep track sheet

    Accountabilities:

    • Communicating and working with @Market researcher to discover new customers and to validate their demand for our products
    • Contacting, visiting and communicating with (potential) customers and with key “middle people”
    • Keeping track of the status of our relationship with each customer, middle person and marketplace
    • Ensuring customers and BE get what was agreed
    • Requesting @Websites IT to update and change websites so that they are a useful tool for customers to understand what we offer and reach us
    • Defining and writing down prices of products in the workspace calculator
    • Preparing packages with @Market researcher and @Audiovisual creator and organiser ´s support
    • Doing the quality check for the products produced

Research

Purpose: Learn about key topics (e.g. plastic recycling process & technologies, marketing, awareness rising, training, current-sees, community gathering, self-management etc) so that SHIPO and each of its programs gains trustworthy information to achieve their purpose

  • Data analyst

    Purpose:

    Raw data processed into useful information

    Domains:

    • OpenLCA software

    Accountabilities:

    • Following the steps to conduct an LCA: defining the goal, defining the scope, analysing the inventory, assessing the impact and interpreting the results,
    • Documenting all the steps and assumptions of the study;
    • Suggesting changes/options based on the interpretation of results;
    • Working with @contentcreator and other roles to communicate the results/decisions to different audiences,
    • Cleaning data
    • Analysing data
    • Making data be ready to report (e.g. prepare charts that can directly be used in reports)

  • Engineer

    for compression machine, injection machine, washing, finishing techniques

    Purpose:

    We have the knowledge and experience to design a processes that fulfill our requirements

    Accountabilities:

    • Gathering and recording information on machines, tools, molds, workshop recycling process and plot activities
    • Researching, experimenting, monitoring and learning about the machine fabrication and improvements
    • Researching, experimenting, monitoring and learning about the recycling process and plot activities
    • Sharing learnings with @Workshop care taker
    • Working together with the designers to ensure the moulds can be used and satisfy our specs
    • Defining the specs of the moulds we require, taking into account our mould production and recycling techniques
    • Reducing energy consumption in workshop and plot
    • Researching how to use renewable energy in our projects
    • Researching how to repair whatever @workshop caretaker and plot care taker cannot repair
    • Running SMART experiments e.g. biogas

  • Facilitator

    Purpose:

    Circle governance and operational practices aligned with the Constitution.

    Accountabilities:

    • Facilitating the Circle’s constitutionally-required meetings
    • Auditing the meetings and records of Sub-Circles as needed, and declaring a Process Breakdown upon discovering a pattern of behavior that conflicts with the rules of the Constitution

  • Humanist

    for Games

    Purpose:

    Get to know the community around us: traditions, power dynamics, needs, worries, commons based activities, etc.

    Accountabilities:

    • Researching communities, organisations, institutions in our surrounding
    • Documenting learnings
    • Providing information related to social and human behaviours as requested by other roles
    • Finding audiovisual materials, games and other resources that can be used to engage and mobilize communities
    • Researching and testing sensemaking tools

  • Market researcher

    for Face shields, tiles, earrings, sheets

    Purpose:

    We know our users and find product-market fit

    Domains:

    • Marketing dashboard
    • SMART marketing Miro board

    Accountabilities:

    • Getting to know potential recycled plastic users
    • Validating the demand for the products we prototype
    • Preparing prototypes
    • Conducting economic feasibility analysis
    • Communicating with @Content creator to prepare the necessary materials for sales or prototypes
    • Deciding what products will be tested/produced next and being able to justify that decision
    • Defining what steps a product undergoes until it reaches the market (idea to market process)
    • Updating the marketing dashboard with the status of each (potential) product in regard to the “idea to market process”
    • Updating SMART marketing Miro board to keep track of the experiments done with each product and communicating with @Machines_tools_workshop_and_process_researcher for product development
    • Discovering and communicating with other potential customers (non-end users)

  • Product developer

    for Letters, tiles, earrings, sheets

    Purpose:

    Develop marketable products with locally available resources

    Accountabilities:

    • Coordinating the product development process with @Workshop care taker, @Market researcher, mould designer and mould producer
    • Deciding product specifications listening to @Workshop care taker , @Market researcher, mould designer and mould producer
    • Designing tests to ensure our products perform according to customer needs
    • Communicating with @Workshop care taker to conduct tests
    • Communicating with @Market researcher to include customer needs in the product design
    • Communicating with mould designer and mould producer to update designs and moulds according to results of tests

  • Waste flower / 0 waste consultant

    Purpose:

    Characterise the waste streams of a system to and design plans to implement zero-waste solutions (e.g. plastic flow in Njombe, waste at SHIPO office)

    Accountabilities:

    • Characterising the waste in Njombe
    • Researching plastic demand in Njombe
    • Researching what polymer type similar projects have recycled
    • Researching and experimenting processes to get the polymer types we require, in the conditions we require
    • Looking for plastic input opportunities if requested by @Workshop care taker
    • Making sure we collect the recyclable plastic materials (e.g. plastic caps) from the people renting SHIPO Hall (preferably letting them know what and why we are doing so)
    • Preparing MFA models
    • Obtaining data about waste and inputs to feed to MFA models
    • Researching regenerative options to handle waste and to avoid waste generation

IKI

Purpose: Create the conditions (awareness, knowledge, technology and economic incentives) and coordinate and mobilise key societal sectors in Njombe rural and town councils (government, civil society and private sector) to implement climate mitigation and adaptation activities that are fit to the local context

  • Community gatherer

    for Strategic events (associated with roadmap milestones)

    Purpose:

    Mobilise community and disseminate climate change information in Njombe

    Accountabilities:

    • Designing and planning (preparing the agenda, content, activities, materials and place, assigning responsibilities and inviting participants) highly engaging climate change events for different stakeholders in Njombe
    • Facilitating and leading events
    • Sharing information about climate change and the MSP in the Climate Action Njombe Whatsapp group and the mass media
    • Mapping stakeholder (identification, collecting contacts)
    • Executing stakeholder engagement plan
    • Promoting the events
    • Doing follow-up of attendees to the events
    • Keeping participants attendance forms on Drive and the physical folder
    • Conducting cleanup pre-visit and documenting site observations
    • Ensuring all the contacts (participants, visited stakeholders, people we want to reach out, people who reach out, etc.) have been saved in the database
    • Documenting invitees vs actual participants to the events
    • Making sure the documents for the events (participants lists, payment forms, etc.) are updated and accessible to all
    • Checking daily the calls, SMS-s and whatsapp messages received in the Climate Action Njombe’s phone number (add domain sim card, whatsapp & tablet)
    • Making sure the final version of the events design, minutes, evaluation and conclusions are ready to be shared through the website

  • Lead Link

    Purpose:

    Create the conditions (awareness, knowledge, technology and economic incentives) and coordinate and mobilise key societal sectors in Njombe rural and town councils (government, civil society and private sector) to implement climate mitigation and adaptation activities that are fit to the local context

    Domains:

    • Role assignments within the Circle

    Accountabilities:

    • Assigning Partners to the Circle’s Roles; monitoring the fit; offering feedback to enhance fit; and re-assigning Roles to other Partners when useful for enhancing fit
    • Allocating the Circle’s resources across its various Projects and/or Roles
    • Establishing priorities and Strategies for the Circle
    • Defining metrics for the circle
    • Structuring the Governance of the Circle to enact its Purpose and Accountabilities
    • Removing constraints within the Circle to the Super-Circle enacting its Purpose and Accountabilities

  • MSP designer

    Purpose:

    design the Multi-Stakeholder Partnership roadmap

    Accountabilities:

    • Planning the stakeholder engagement plans
    • Designing the the future steps within the MSP
    • Considering and proposing linkages between existing activities, projects or initiatives and the MSP

  • Secretary

    Purpose:

    Steward and stabilize the Circle’s formal records and record-keeping process.

    Domains:

    • All constitutionally-required records of the Circle

    Accountabilities:

    • Capturing and publishing the outputs of the Circle’s required meetings, and maintaining a compiled view of the Circle’s current Governance, checklist items, and metrics
    • Interpreting Governance and the Constitution upon request
    • Scheduling the Circle’s required meetings, and notifying all Core Circle Members of scheduled times and locations