TATC Calls Attendance: Sample Letter to Send in December to Teachers Missing > 3 TATC Calls

Each December, review the attendance records for the TATC monthly meetings. Some teachers know ahead of time that they cannot attend the meetings, and they either send additional dues or engage in a service project equal to 1-2 hours per month in lieu of attending the meetings. There are notes on the attendance records spreadsheet indicating their compliance. 

But there are always other teachers who will need to be emailed to inquire how they will fulfill this agreement.

Here is a sample letter to email.

Dear XXX

I am looking over the attendance records for the TATC monthly calls and comparing that to the member agreement that each of us made.

a) Participate in at least 3⁄4 of the monthly TATC calls each year (2 hours/month)
b) Or, be active in service projects at an average of 1-2 hours/month
c) Or, if participation level falls below one of the above, then members shall increase their dues payment by $15/month. note: $15/missed call in addition to the three allowed misses

Our attendance records show that you missed the meetings in XXX, YYY, YYY (etc) for a total of X misses. You are allowed 3 misses this calendar year.

Are you active in a project that serves the TATC that would equal X- Y hours to compensate for the missed meetings?

After hearing back from you I will let you know if you owe additional dues for 20XX.

Love,
XXX

After hearing back from the teacher, come up with a mutually agreed-upon plan for the amount of additional dues, if any, is owed. 

Send Juliet a copy of the agreement of what more is due with a request that she adds to the amount into Quickbooks.