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Participant Stipend Payment Procedure with PerfectGifts.com

Created Jun 30, 2022 • Last Updated Nov 7, 2024 • For Circle Lead
  1. When Athena bids on a project that provides incentive stipends for participants, the @Project Manager will include hours of the @Community Compensation Coordinator role and estimate the hard costs in the proposal budget in collaboration with @Community Compensation Coordinator role, including fees. No markup.
  2. @Project Manager coordinates with @Contract Coordination to make sure the contract states the client will pre-pay Athena for participant stipends.
  3. When activating the stipends, the @Community Compensation Coordinator role goes into the Perfect Gifts.Com and sets up an account in the name of the project.
  4. The @Community Compensation Coordinator role requests the @Invoicing and Revenue Recovery role to invoice for the amount authorized in the contract.
  5. Once the funds are received from the client, @Community Compensation Coordinator requests the @Bookkeeping role to wire or ach the funds into the correct PerfectGift.Com project account and record it as a hard cost revenue and expense.
  6. Once deposited, The @Community Compensation Coordinator role notifies the @Project Manager that the funds are ready to be distributed and ready to allocate.
  7. The @Community Compensation Coordinator collaborates with the @Project Manager to determine type of stipend the client prefers, communicate with @Survey Expert any import/export requirements of PerfectGifts.com, and then track and allocate stipends. E-cards are issued immediately, and plastic cards are placed on order with the vendor and ships 5-6 business days after ordered.