Purpose: Encounters for meaningful collaboration
  • Bookkeeping


    Books in order


    • company accounting records, incl. their store on dropbox


    • Capturing, sorting and storing company accounting records

    • Liaising with the tax advisor, escalating to Founder / Owner Context when necessary

  • Business Development


    Capacity built up, opportunities explored, possibilities enlarged


    • Exploring how the organisation could develop to be more useful in the world, channeling tensions that arise to relevant meetings or roles

    • Identifying and communicating with potential collaboration partners

  • Company History / Archive


    Deeper Learning through availability of information, knowledge, experience, memories and stories in useful artefacts


    • structureprocess.tumblr.com Admin Login


    • creating and organising a collection of information resources and making it available to partners

    • building up, organising and maintaining a collection of photo, video and other visual material of company operations

    • aggregating relevant links and other information material on the company tumblr

    • Trigger: on governance changes: capturing visual snapshots of the current organisational structure in Glassfrog

    • capturing important moments of company history in suitable artifacts

    • Trigger: on major company events: updating https://trello.com/c/75ofxyDE/136-company-history-for-new-partners

    • sharing stories of company history when prompted and when not prompted

  • Compliance


    company operations in compliance with laws and business partner policies


    • auditing company operations for compliance with all applicable laws

    • auditing company operations for compliance with customer & business partner policies

    • informing suppliers about relevant laws and policies, promoting compliance

    • triaging inbound requests for actions that promote compliance

  • Consulting Business


    All the necessary nudges for organisations thriving, people becoming fully alive at work


    • training and coaching new consultants & facilitators

    • gathering references from clients

    • developing and maintaining pricing principles for consulting services

  • Consulting Project Lead

    for reinblau, W, S


    Delightful and effective organisational development, business consulting and facilitation work


    • communication with consulting & facilitation clients


    • delivering consulting & facilitation work

    • guiding Consultant

    • triggering Invoicing

    • responding to requests for collaboration from Product Line

    • proactively suggesting possible solutions to Product Line for further development

  • Event Business


    business models that make events even more awesome


    • defining pricing for event participation

    • triaging requests for discounts and refunds

  • Event Caller

    for Partner Meeting May, Partner Meeting September, OPM October, OPM March 2018


    Meaningful encounters between partners, clients, community, people


    • calling for and scheduling seminars, meetings, summits, conferences and other events / collisions between partners, clients, the organisation's community and the outside world

    • inviting to events called

    • opening events & passing on to Partner Meeting Facilitator or calling for an election if applicable

    • deciding about the geographic location of meetings

    • defining the basic structure of events, or involving Event Design for this

  • Event Design

    for Open Partner Meeting, Holacracy Seminar


    kickass events that facilitate learning, collaboration and problem solving


    • Inventing and designing online and offline learning, networking, collaboration and teaching events

    • capturing working and not-working designs

  • Finance Steward


    Organisation’s finances well stewarded


    • providing clarity on available financial resources

    • budgeting and allocating the company's financial resources

    • making payments

    • tracking client payments to invoices

    • forwarding paid invoices to Bookkeeping for accounting

  • Founder / Owner Context


    The organisation as an effective vehicle for the productive work and creative expression of the Founder / Owner


    • all legally binding commitments to outside parties

    • Glassfrog Licensing Agreement

    • roell.net email setup in kundenmenue

    • Röll Unternehmensberatung list in Mailchimp

    • sending out any emails via Mailchimp

    • sending out of the S&P eMail Newsletter


    • Representing the founder / owner's world within the organisation

  • Holacracy Agent


    Holacracy knowledge shared


    • Holacracy Introductory Workshop materials


    • fulfilling Agent duties towards HolacracyOne as defined in Agent agreements

    • supporting other roles in the correct usage / licensing of the Holacracy brand, trademark and materials

    • delivering public Holacracy introductory workshops and talks

  • Holacracy Coach


    Excellent Holacracy Practise


    • supporting Governance and Tactical Meetings with clarifications on Holacracy practise during process interruptions

    • teaching Holacracy to partners when requested and coaching them in their Holacracy practise

    • monitoring developments in the Holacracy community, incl. Holacracy groups on social media

    • contributing to the development of the Holacracy Constitution

  • Information Technology (IT)


    Information technology that suits the purpose, is useful, beautiful and safe. Users supported in using said technology.


    • Access of outside services to company software systems (e.g. Wordpress, Slack, Trello)

    • Dropbox owner account

    • Glassfrog Administrator Account

    • Slack Primary Owner and Administrator Accounts for Structure & Process

    • Slack Primary Owner and Administrator Accounts for Structure & Process Labs

    • structureprocess.com Wordpress Admin account

    • Technical backend of structureprocess.com including domain settings, web and e-mail server

    • Trello Administrator Access for Structure & Process


    • defining file formats to be used for shared documents

    • maintaining a list of software requirements for partners

    • setting up partners with accounts on company tools as needed, e.g. when onboarding

    • removing partners from accounts on company tools as needed, e.g. when offboarding

    • researching software tools

    • updating and maintaining company software tools including Wordpress, monitoring external information sources and interfacing with suppliers and collaborators as needed

    • training partners in the use of software, when requested by the partner or Onboarding

    • supporting partners in the use of software tools

    • performing backups of company software systems and data

    • forwarding Glassfrog tensions to HolacracyOne

  • Invoicing


    Clients invoiced


  • Lead Link

    (Lead Link)


    Encounters for meaningful collaboration


    • Role assignments within the Circle


    • Structuring the Governance of the Circle to enact its Purpose and Accountabilities

    • Assigning Partners to the Circle’s Roles; monitoring the fit; offering feedback to enhance fit; and re-assigning Roles to other Partners when useful for enhancing fit

    • Allocating the Circle’s resources across its various Projects and/or Roles

    • Establishing priorities and Strategies for the Circle

    • Defining metrics for the circle

    • Removing constraints within the Circle to the Super-Circle enacting its Purpose and Accountabilities

  • Onboarding

    for Company Guidebook


    new partners and community members ready to fully apply their power


    • Company Guidebook Document

    • Definition of "Onboarder" Status


    • assisting new partners in joining and effectively working in the organisation

    • defining what an "Onboarder" is and the steps needed to become a fully onboarded partner

    • developing a checklist of standard steps needed for Onboarders to come fully on board

    • inviting Onboarders to start actions, projects or conversations that serve to complete the Onboarding checklist

    • checking in with Onboarders to evaluate progress

    • assisting new community members in feeling at home in and benefitting from the community

    • introducing guests (e.g. at partner meetings) to the organisation's culture & processes, and assisting them in making the most of their stay

    • updating and developing the company guidebook (a helpful resource for partners starting in the company)

  • Partner Relationships


    connections and relationships between partners well tended to and celebrated


    • inviting for partner circles and other meetings when feeling called to

    • staying in touch with inactive partners and former partners

  • Partnership Contracts


    clear partnership contracts


    • setting up partnership contracts

    • checking in with partners on time-limited partnership contract re: extension of their partnership

    • Trigger: When partnership system changes: reconfirming partnership contracts with partners affected

  • Partnership System


    Clear, simple and useful ways for people to become partners in the organisation


    • relationships of the organisation with its partners, expressed via the organisation's Partnership System


    • developing and evolving a system for holacratic partnership in the organisation

    • informing partners about changes to the Partnership System, collaborating with Partnership Contracts

  • Product Line


    a coherent, purposeful product line from simple to complicated, that builds on marketing and leads to collaboration


    • developing repeatable service offers ("solutions") for known problems (solution patterns / problem patterns)

    • initiating conversations with Consulting Project Lead to discover problem & solution patterns in consulting work

    • nudging Teachings and Event Design to produce _sinnvoll_ products

  • Recruiting


    new partners found, courted, attracted


    • updating the "Join Us" page on the company website

  • Research & Intelligence

    for transfer to someone else


    Well-informed consulting work, product development and sales efforts.


    • supporting Consulting Business , Consulting Project Lead and other roles with research

    • staying up-to-date with current consulting client news, informing Consulting Project Lead proactively about important client developments

    • monitoring colleague & competitor newsletters and websites for inspiration and cooperation opportunities, forwarding information proactively to relevant roles (e.g. Business Development , Solution Development )

    • On new incoming Lead: researching key people and adding personal information / links to online profiles to Lead Trello Cards

  • Sales Operations


    Courageous explorations of client tensions for consulting project and service offer potential


    • communication with consulting prospects


  • SP Community


    a thriving community of collaborators, clients, colleagues and friends


    • Trello Administrator Access for Structure & Process Labs


    • developing and evolving a system for membership in the organisation

    • maintaining the SP Community ("Labs") Slack platform for ease in online communication and collaboration with business partners and the wider company community

    • updating the community on company events, and events with S&P partner or community member participation; incl. updating the "events with our participation" widget on the company homepage

    • following up with partner meeting participants

  • Spokesperson


    words that open hearts & minds, inspire people to action and generate business opportunities for all


    • delivering public and private talks

    • forwarding new business opportunities from speaking engagements to relevant roles

    • responding to inquiries from press / journalists

  • Trainer

    for Holacracy Intro


    maximum learning for seminar/training participants


    • delivering seminars/trainings and other learning events

  • Travel Agent


    Smooth, efficient, comfortable travels, making work excellent


    • advising partners on travel and accommodation options

    • advising partners on travel cost saving possibilities

    • booking transport connections and accommodation for traveling partners

    • supplying partners with travel tickets and other necessary documentation

    • capturing information on decent hotels

  • Trello Housekeeper


    Trello kept neat and beautiful for clarity and efficiency


    • moving cards & creating new columns where appropriate to create better overview and/or spaciousness

    • pinging card holders for updates to (seemingly) abandoned cards

    • renaming cards for better clarity

  • Twitter


    Twitter as a useful information sharing, networking and marketing tool


    • strucproc Twitter Login


    • publishing to the organisation's Twitter feed

    • responding to conversations on Twitter where useful or necessary

    • following and unfollowing other Twitter-accounts

    • forwarding sales inquiries to Consulting Business

    • forwarding relevant, interesting or funny content from Twitter to appropriate roles or communication channels

  • Venue

    for Dresden office


    A workspace that suits the purpose, inspires people and makes creation happen effortlessly


    • researching, choosing and booking appropriate venues for meetings

    • drafting appropriate policies regarding meeting venues & informing partners about them

    • documenting venues and workspaces / workplaces for future use in Trello

    • forwarding hotel/accomodation information to Registrations