Purpose: beautiful work
  • Bookkeeping

    Purpose:

    Books in order

    Domains:

    • company accounting records, incl. their store on dropbox

    Accountabilities:

    • Capturing, sorting and storing company accounting records

    • Liaising with the tax advisor, escalating to Founder / Owner Context when necessary

  • Business Development

    Purpose:

    Bold exploration of opportunities, creating possibility

    Accountabilities:

    • exploring how the organisation could develop to be more useful in the world, channeling tensions that arise to relevant meetings or roles

    • identifying and communicating with potential collaboration partners

  • Compliance & Verträge

    Purpose:

    Unternehmensaktivitäten, die den gültigen Gesetzen und Vorgaben der Geschäftspartner entsprechen; klare Verträge mit Partnern

    Domains:

    • Glassfrog Licensing Agreement

    • sending out any emails via Mailchimp (incl. S&P eMail Newsletter)

    Accountabilities:

    • auditing company operations for compliance with all applicable laws

    • auditing company operations for compliance with customer & business partner policies

    • informing suppliers about relevant laws and policies, promoting compliance

    • triaging inbound requests for actions that promote compliance

    • tending to data protection needs re: Newsletter (Mailchimp)

    • tending to compliance needs re: Newsletter (Mailchimp)

    • setting up partnership contracts

    • Trigger: When partnership system changes: reconfirming partnership contracts with partners affected

  • Consultant

    for reinblau (Lead), Groningen, amazee

    Purpose:

    Delightful and effective nudges for organisational development, business consulting and facilitation clients

    Domains:

    • communication with consulting clients

    Accountabilities:

    • delivering consulting & facilitation work

    • triggering Invoicing

    • proactively suggesting possible solutions to Product Line for further development

    • suggesting improvements for consulting, training and sales processes

  • Consulting Business

    Purpose:

    All the necessary nudges for organisations thriving, people becoming fully alive at work

    Accountabilities:

    • training and coaching new consultants & facilitators

    • gathering references from clients

    • developing and maintaining pricing principles for consulting services

  • Event Caller

    for OPM October 2017

    Purpose:

    Meaningful encounters between partners, clients, community, people

    Accountabilities:

    • calling for and scheduling seminars, meetings, summits, conferences and other events / collisions between partners, clients, the organisation's community and the outside world

    • inviting to events called

    • opening events & passing on to Partner Meeting Facilitator or calling for an election if applicable

    • deciding about the geographic location of meetings

    • defining the basic structure of events, or involving Event Design for this

  • Event Design

    for Partner Meeting, Open Partner Meeting, Holacracy Taster Workshop, Productivity Day, Jahrestraining

    Purpose:

    kickass event formats that facilitate learning, collaboration and problem solving

    Accountabilities:

    • Inventing and designing online and offline learning, networking, collaboration and teaching events

    • capturing working and not-working designs

  • Finance Steward

    Purpose:

    Financial Sustainability through monitoring, budgeting / planning and allocating wisely

    Domains:

    • The Circle's financial resources

    Accountabilities:

    • providing clarity on available financial resources

    • budgeting and allocating the company's financial resources

    • making payments

    • tracking client payments to invoices

    • forwarding paid invoices to Bookkeeping for accounting

  • Founder / Owner Context

    Purpose:

    The organisation as an effective vehicle for the productive work and creative expression of the Founder / Owner

    Domains:

    • all legally binding commitments to outside parties

    • roell.net email setup in kundenmenue

    • Röll Unternehmensberatung list in Mailchimp

    Accountabilities:

    • Representing the founder / owner's world within the organisation

  • Front Desk

    Purpose:

    friendly, helpful, reliable response to incoming messages

    Domains:

    Accountabilities:

    • responding to emails coming in at info@structureprocess.com or forwarding them to appropriate roles

    • responding to new newsletter signups by inquiring about needs or offering assistance

    • responding to inquiries from people interested in joining the team (applicants) with screening questions

  • Holacracy Agent

    Purpose:

    Holacracy knowledge shared

    Domains:

    • Holacracy Introductory Workshop materials

    Accountabilities:

    • fulfilling Agent duties towards HolacracyOne as defined in Agent agreements

    • supporting other roles in the correct usage / licensing of the Holacracy brand, trademark and materials

    • delivering public Holacracy introductory workshops and talks

  • Holacracy Coach

    Purpose:

    Excellent Holacracy Practise

    Accountabilities:

    • supporting Governance and Tactical Meetings with clarifications on Holacracy practise during process interruptions

    • teaching Holacracy to partners when requested and coaching them in their Holacracy practise

    • monitoring developments in the Holacracy community, incl. Holacracy groups on social media

    • contributing to the development of the Holacracy Constitution

  • Information Technology (IT)

    Purpose:

    Information technology that suits the purpose, is useful, beautiful and safe. Users supported in using said technology.

    Domains:

    • Access of outside services to company software systems (e.g. Wordpress, Slack, Trello)

    • Admin / Owner Account in Mailchimp

    • Dropbox owner account

    • Glassfrog Administrator Account

    • Slack Primary Owner and Administrator Accounts for Structure & Process

    • structureprocess.com Wordpress Admin account

    • Technical backend of structureprocess.com including domain settings, web and e-mail server

    • Trello Administrator Access for Structure & Process

    Accountabilities:

    • defining file formats to be used for shared documents

    • maintaining a list of software requirements for partners

    • setting up partners with accounts on company tools as needed, e.g. when onboarding

    • removing partners from accounts on company tools as needed, e.g. when offboarding

    • researching software tools

    • updating and maintaining company software tools including Wordpress, monitoring external information sources and interfacing with suppliers and collaborators as needed

    • training partners in the use of software, when requested by the partner or Onboarding

    • supporting partners in the use of software tools

    • performing backups of company software systems and data

    • forwarding Glassfrog tensions to HolacracyOne

    • performing regular backups of consulting documentation and materials, such as the consulting Trello-Board and -Dropbox

  • Invoicing

    Purpose:

    Clients invoiced

    Accountabilities:

  • Lead Link

    (Lead Link)

    Purpose:

    beautiful work

    Domains:

    • Role assignments within the Circle

    Accountabilities:

    • Structuring the Governance of the Circle to enact its Purpose and Accountabilities

    • Assigning Partners to the Circle’s Roles; monitoring the fit; offering feedback to enhance fit; and re-assigning Roles to other Partners when useful for enhancing fit

    • Allocating the Circle’s resources across its various Projects and/or Roles

    • Establishing priorities and Strategies for the Circle

    • Defining metrics for the circle

    • Removing constraints within the Circle to the Super-Circle enacting its Purpose and Accountabilities

  • Librarian

    Purpose:

    Deeper Learning through availability of information, knowledge, experience, memories and stories in useful artefacts

    Domains:

    • structureprocess.tumblr.com Admin Login

    Accountabilities:

    • creating and organising a collection of information resources and making it available to partners

    • building up, organising and maintaining a collection of photo, video and other visual material of company operations

    • aggregating relevant links and other information material on the company tumblr

    • Trigger: on governance changes: capturing visual snapshots of the current organisational structure in Glassfrog

    • capturing important moments of company history in suitable artifacts

    • Trigger: on major company events: updating https://trello.com/c/75ofxyDE/136-company-history-for-new-partners

    • sharing stories of company history when prompted and when not prompted

  • Offboarding Steward

    Purpose:

    clarity, value and friendship when partners leave

    Accountabilities:

    • stewarding partner offboarding processes

  • Onboarding

    for Company Guidebook

    Purpose:

    new partners and community members ready to fully apply their power

    Domains:

    • Company Guidebook Document

    • Definition of "Onboarder" Status

    Accountabilities:

    • assisting new partners in joining and effectively working in the organisation

    • defining what an "Onboarder" is and the steps needed to become a fully onboarded partner

    • developing a checklist of standard steps needed for Onboarders to come fully on board

    • inviting Onboarders to start actions, projects or conversations that serve to complete the Onboarding checklist

    • checking in with Onboarders to evaluate progress

    • introducing guests (e.g. at partner meetings) to the organisation's culture & processes, and assisting them in making the most of their stay

    • updating and developing the company guidebook (a helpful resource for partners starting in the company)

    • checking in with partners on time-limited partnership contract re: extension of their partnership

  • Partner Development

    for Malwina

    Purpose:

    Partners thriving

    Accountabilities:

    • responding to partners' requests for personal development and learning

    • checking in regularly with the organisation's partners about their wellbeing

    • calling Dragon Dreaming and "Dreams to Projects" sessions at appropriate times

  • Partner Meeting Facilitator

    Purpose:

    clearly structured encounters at Partner Meetings / Open Partner Meetings

    Accountabilities:

    • facilitating partner meetings, including clarifying the "mode" of working

    • defining and revising basic ground rules for meetings (e.g. "set your phones on silent as much as possible")

    • capturing good meeting facilitation practice

  • Partner Relationships

    for connection with former partners

    Purpose:

    connections and relationships between partners well tended to and celebrated

    Accountabilities:

    • inviting for partner circles and other meetings when feeling called to

    • staying in touch with inactive partners and former partners

  • Partnership System

    Purpose:

    Clear, simple and useful ways for people to become partners in the organisation

    Domains:

    • relationships of the organisation with its partners, expressed via the organisation's Partnership System

    Accountabilities:

    • developing and evolving a system for holacratic partnership in the organisation

    • informing partners about changes to the Partnership System, collaborating with Compliance

  • Product Line

    Purpose:

    a coherent, purposeful product line from simple to complicated, that builds on marketing and leads to collaboration

    Accountabilities:

    • developing repeatable service offers ("solutions") for known problems (solution patterns / problem patterns)

    • initiating conversations with Consultant to discover problem & solution patterns in consulting work

    • nudging Event Design to produce _sinnvoll_ products

  • Sales Operations

    Purpose:

    Courageous explorations of client tensions for consulting project and service offer potential

    Domains:

    • communication with consulting prospects

    Accountabilities:

    • engaging prospects to initiate consulting projects

    • producing project proposals, collaborating with Consultant or Consulting Business

    • documenting sales activity on an appropriate Trello Board

    • engaging past clients to assess further needs, when prompted by Consultant or Consulting Business

    • engaging interested parties to offer the circle's services

  • Secretary

    Purpose:

    Steward and stabilize the Circle’s formal records and record-keeping process.

    Domains:

    • All constitutionally-required records of the Circle

    Accountabilities:

    • Scheduling the Circle’s required meetings, and notifying all Core Circle Members of scheduled times and locations

    • Capturing and publishing the outputs of the Circle’s required meetings, and maintaining a compiled view of the Circle’s current Governance, checklist items, and metrics

    • Interpreting Governance and the Constitution upon request

    • Setting the number of days after which Governance proposals made via Glassfrog are auto-accepted

  • Spokesperson

    Purpose:

    words that open hearts & minds, inspire people to action and generate business opportunities for all

    Accountabilities:

    • delivering public and private talks

    • forwarding new business opportunities from speaking engagements to relevant roles

    • responding to inquiries from press / journalists

  • Telepresence

    Purpose:

    excellent connection despite distance

    Domains:

    • Entscheidung zur Telekonferenz-Plattform für Tactical und Governance Meetings

    Accountabilities:

    • providing means for absent or tele-present partners to take part in in-person meetings

    • selecting appropriate tele-conference platforms to run online Tactical and Governance Meetings

  • Trainer

    for Holacracy Intro

    Purpose:

    maximum learning for seminar/training participants

    Accountabilities:

    • delivering seminars/trainings and other learning events

  • Travel Agent

    Purpose:

    Smooth, efficient and enjoyable travels, for best work and not-work

    Accountabilities:

    • advising partners on travel and accommodation options

    • advising partners on travel cost saving possibilities

    • booking transport connections and accommodation for traveling partners

    • supplying partners with travel tickets and other necessary documentation

    • capturing information on decent hotels

    • tracking traveling partners' flights, informing them about delays

  • Trello Housekeeper

    Purpose:

    Trello kept neat and beautiful for clarity and efficiency

    Accountabilities:

    • moving cards & creating new columns where appropriate to create better overview and/or spaciousness

    • pinging card holders for updates to (seemingly) abandoned cards

    • renaming cards for better clarity

  • Twitter

    Purpose:

    Twitter as a useful information sharing, networking and marketing tool

    Domains:

    • strucproc Twitter Login

    Accountabilities:

    • publishing to the organisation's Twitter feed

    • responding to conversations on Twitter where useful or necessary

    • following and unfollowing other Twitter-accounts

    • forwarding sales inquiries to Consulting Business

    • forwarding relevant, interesting or funny content from Twitter to appropriate roles or communication channels

  • Value Exchange

    Purpose:

    Fair value exchange between partners and company

    Accountabilities:

    • developing and evolving a system for compensating partners