Whidbey Institute
Operations
Programs
Equity
Gala Event
Whidbey Institute is a home for transformational learning and a 501(c)(3) nonprofit.
Our mission is to nurture the conditions for transformational learning, and our purpose is to be a Place for those called by the responsibility and transformative potential of these times.
We partner with a network of program leaders working in the areas of generative leadership, ecosystem vitality, community resilience, and more to offer one-day and multi-day workshops, conferences, and retreats. Our 106-acre conservation forest campus on South Whidbey Island is open to the public and features integrated gardens and a four-mile trail network.
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Community
Purpose:
To create and nurture symbiotic relationship with communityAccountabilities:
- Discerning who is our community
- Nourishing, building, and fostering community
- Creating more opportunities for local community to benefit/connect from place and programs
- Creating more opportunities for staff and board to benefit/connect with community
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Equity
Purpose:
Evolving Whidbey Institute into an anti-racist organizationAccountabilities:
- There are no accountabilities defined for this role.
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Business Development and Marketing
Purpose:
Increase mission aligned earned incomeAccountabilities:
- Coordinating periodic business development strategizing meetings with inside and outside sources
- Vetting long term business impact of strategies
- Tracking of earned revenue for the year and inviting in team accountability for meeting earned revenue goals
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Circle Lead
Purpose:
Sensing, sourcing, and developing purpose-aligned programsAccountabilities:
- There are no accountabilities defined for this role.
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Facilitator
Purpose:
Circle governance and operational practices aligned with the Constitution.Accountabilities:
- Facilitating the Circle’s regular Tactical Meetings
- Facilitating the Circle’s Governance Process
- Triggering new elections for the Circle’s elected Roles after each election term expires
- Auditing a Sub-Circle’s meetings and records on request and declaring a Process Breakdown if one is discovered
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Program Inquiries
Purpose:
Welcoming purpose-aligned programsAccountabilities:
- Responding to all new program inquiries
- Discerning purpose alignment and good fit with new programs
- Forwarding purpose-aligned, well-fitting program inquiries to @Contract Administrator and @Calendar Architect
- Integrating advice from Program Development Circle into decisions on which new programs are selected for scheduling.
- Maintaining ongoing relationships with program leaders
- Leading role: Deciding any customizations to any pricing or booking policies
- Leading role: Coordinating which team member holds which intakes
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Program Partnerships
Purpose:
Developing relationships with program leaders aligned with our missionAccountabilities:
- Learning on the leading edge of this circle's purpose
- Identifying and inviting program leaders to bring their mission aligned work to the Whidbey Institute
- Fostering relationships between Program Leaders
- Convening Program Leaders
- Maintaining ongoing relationships with program leaders
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Circle Lead
Purpose:
Evolving Whidbey Institute into an anti-racist organizationAccountabilities:
- There are no accountabilities defined for this role.
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Equity Awareness On and Around Whidbey Island
Purpose:
UnspecifiedAccountabilities:
- Understanding and informing team about local happenings related to equity issues
- Preparing a welcoming and a support plan with @External Communications for BIPOC retreat participants and visitors to the Whidbey Institute
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Equity Support
Purpose:
To provide equity support for people in past, present and future relationship with the Whidbey Institute.Accountabilities:
- Working to bring equity issues to the larger organization with support from the Equity in Practice Circle
- Partnering and advocating with and for people bringing equity issues to larger circle(s)
- Documenting feedback and experiences related to equity at the Whidbey Institute
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Staff & Board Anti-Racist and Equity Learning
Purpose:
Whidbey Institute staff and board members engage in anti-racist and equity learningAccountabilities:
- Defining goals & resources for anti-racist and equity learning for staff and board members
- Defining a budget to make the anti-racist and equity learning goals achievable
- Defining anti-racist and equity learning expectations and benchmarks for staff and board members
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Circle Lead
Purpose:
To create and nurture symbiotic relationship with communityAccountabilities:
- There are no accountabilities defined for this role.
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Collaborative Liaison
Purpose:
Collaborating with select community partnersAccountabilities:
- Attending relevant community meetings
- Reporting on developments happening in community collaborations
- Representing Whidbey Institute in community collaborations
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Community Engagement
Purpose:
Connect community members and families with our trails, labyrinth and common space activitiesAccountabilities:
- Curating and scheduling community events in coordination with @Calendar Architect
- Communicating with other relevant roles to ensure marketing, registration building and monitoring, and financial close
- Proposing, designing, and implementing community festivals and events on trails, labyrinth, and commons spaces
- Cohosting non-contract events with community and program partners
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Programs
Purpose:
Sensing, sourcing, and developing purpose-aligned programsAccountabilities:
- Designing and coordinating overall content direction of the Whidbey Institute
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Gala Program Coordinator
Purpose:
UnspecifiedAccountabilities:
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SPEAKER ENGAGEMENT:
Selecting speakers who inspire donors and are in harmony with the theme
Inviting Gala speakers to participate
Liaising with Gala speakers
Clarifying financial and logistic arrangements with Gala speakers
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GALA RUN-OF-SHOW:
Soliciting relevant input from @Gala Fundraising Strategist, @Gala Event Coordinator, and @Gala Communications Coordinator
Monitoring timing of each element during event
Familiarizing other relevant role-holders with run-of-show to ensure flow of event
Coordinating with Emcee and Raise the Paddle host for Gala
Coordinating blessing and/or opening and closing elements for Gala
Designing and implementing Gala program elements that connect people and ideas
Finalizing Run of Show
Discussing food and beverage service timing with @Gala Event Logistics Coordinator as kitchen liaison
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GALA ENTERTAINMENT:
Recruiting entertainers for Gala, including musicians
Designing entertainment setup
Managing entertainer arrival, orientation, and compensation
Getting input from @Gala Event Coordinator, @Gala Fundraising Strategist and @Gala Communications Coordinator to ensure entertainment fits with event elements and tone
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