Purpose: To integrate perspectives in service to being a Place for those called by the responsibility and transformative potential of these times
  • People Operations

    Purpose:

    Connecting human energy with operational opportunities

    Accountabilities:

    • Coordinating hiring
    • Coordinating onboarding
    • Coordinating offboarding
    • Maintaining and updating a registry of Sectors and Sector membership.
Purpose: To operationalize the work of being a Place for those called by the responsibility and transformative potential of these times.
  • Acknowledgement and Care

    Purpose:

    Providing relational care for community members in times of special need

    Accountabilities:

    • Sending cards or gifts of celebration, condolence, or farewell when a close community member's circumstances require acknowledgement
    • Inviting and including signatures and/or gifts from other team members, as appropriate
  • Collaborative Liaison

    for Whidbey Island Waldorf School, Retreat Center Collaboration

    Purpose:

    Unspecified

    Accountabilities:

    • Attending relevant community meetings
    • Reporting on developments happening in community collaborations
    • Representing Whidbey Institute in community collaborations
  • Equity

    Purpose:

    Evolving Whidbey Institute into an anti-racist organization

    Accountabilities:

    • There are no accountabilities defined for this role.
  • Facilitator

    Purpose:

    Circle governance and operational practices aligned with the Constitution.

    Accountabilities:

    • Facilitating the Circle’s constitutionally-required meetings
    • Auditing the meetings and records of Sub-Circles as needed, and declaring a Process Breakdown upon discovering a pattern of behavior that conflicts with the rules of the Constitution
  • Office Presence

    for Wednesday

    Purpose:

    Guests and service providers visiting the Whidbey Institute office are welcomed and their needs are supported

    Accountabilities:

    • Answering telephones
    • Responding to arising guest and visitor needs
    • Responding to lots of questions
    • Providing consistent office presence
  • Site Accessibility

    Purpose:

    To improve the physical accessibility of this place for participants of all abilities

    Accountabilities:

    • Improving accessibility of our physical spaces for people with a variety of abilities and identities
    • Improving the physical context for participants, including those with varying sensory, emotional, physical, and cognitive capacities
    • Liaising with @Place to address challenges to access
    • Responding to participant and program leader questions regarding physical accessibility
  • Volunteer Admin

    Purpose:

    To oversee and implement all administrative aspects of volunteer program

    Accountabilities:

    • Providing content for volunteer newsletters to @External Communications
    • Combining organizational needs with volunteer opportunities
    • Entering new volunteer information and volunteer hours in Salesforce
    • Developing and providing volunteer project time sheets
    • Asking lead links for their volunteer needs
    • Providing all volunteers with online forms to complete
    • Updating website with volunteer specific opportunities
  • Volunteer Engagement

    Purpose:

    To engage and coordinate volunteer support for land and event needs

    Accountabilities:

    • Organizing volunteers for trails and land
    • Coordinating gatherings for volunteers
    • Coordinating volunteer days
    • Coordinating volunteer support for general events
    • Organizing volunteers for Westgarden work parties
    • Liaising with Apple Tree Garden volunteer
    • Creating and implementing ways of appreciating volunteers
    • Building relationships with skilled one-time and repeat volunteers
    • Identifying and recruiting new volunteers
Purpose: To maintain and improve all aspects of the land and human built structures to create a safe, educational and inspiring environment for transformative learning.
  • Onsite Assistant

    for Trail Work

    Purpose:

    Unspecified

    Accountabilities:

    • Assisting land steward as needed
    • Assisting facilities crew as needed
    • Mowing
    • Distributing firewood
Purpose: Sensing, sourcing, and developing purpose-aligned programs
  • Facilitator

    Purpose:

    Circle governance and operational practices aligned with the Constitution.

    Accountabilities:

    • Facilitating the Circle’s constitutionally-required meetings
    • Auditing the meetings and records of Sub-Circles as needed, and declaring a Process Breakdown upon discovering a pattern of behavior that conflicts with the rules of the Constitution
  • Program Partnerships

    for ILALI

    Purpose:

    Developing relationships with program leaders aligned with our mission

    Accountabilities:

    • Learning on the leading edge of this circle's purpose
    • Identifying and inviting program leaders to bring their mission aligned work to the Whidbey Institute
    • Fostering relationships between Program Leaders
    • Convening Program Leaders
Purpose: Connecting human energy with operational opportunities
  • Energizer Recruitment, Onboarding, & Offboarding

    Purpose:

    Support volunteer energizers contributing to organizational purpose and engaging with people context

    Accountabilities:

    • Identifying possible volunteers to fill operational roles as energizers
    • Defining, updating, and coordinating the onboarding and offboarding processes for energizers
    • Introducing new energizers to team members via email and, when possible, in person
    • Collaborating with Lead Links to understand operational opportunities that could be filled with energizers
  • Enterprise Retreats

    Purpose:

    Enterprise members have learning opportunities

    Accountabilities:

    • Coordinating semi-annual Enterprise retreats, in collaboration with other relevant role holders and/or consultants
    • Ensuring equity is a focus of at least one Enterprise retreat or learning gathering each year
    • Inviting Enterprise members to learning gatherings and retreats
    • Coordinating learning gatherings in collaboration with other relevant role holders and/or consultants
  • Lead Link

    Purpose:

    Connecting human energy with operational opportunities

    Domains:

    • Role assignments within the Circle

    Accountabilities:

    • Assigning Partners to the Circle’s Roles; monitoring the fit; offering feedback to enhance fit; and re-assigning Roles to other Partners when useful for enhancing fit
    • Allocating the Circle’s resources across its various Projects and/or Roles
    • Establishing priorities and Strategies for the Circle
    • Defining metrics for the circle
    • Structuring the Governance of the Circle to enact its Purpose and Accountabilities
    • Removing constraints within the Circle to the Super-Circle enacting its Purpose and Accountabilities
  • Secretary

    Purpose:

    Steward and stabilize the Circle’s formal records and record-keeping process.

    Domains:

    • All constitutionally-required records of the Circle

    Accountabilities:

    • Capturing and publishing the outputs of the Circle’s required meetings, and maintaining a compiled view of the Circle’s current Governance, checklist items, and metrics
    • Interpreting Governance and the Constitution upon request
    • Scheduling the Circle’s required meetings, and notifying all Core Circle Members of scheduled times and locations
Purpose: Creating a hospitable, nourishing, safe, and easy flowing experience for program leaders, participants and visitors
  • COVID Testing & Vaccination Verification

    Purpose:

    Participants and Program Leaders supported with rapid on-site COVID testing, COVID vaccination verification, and/or COVID testing documentation.

    Accountabilities:

    • Supporting program leaders and their participants to complete a rapid COVID test on arrival
    • Checking vaccination record for those vaccinated, or negative COVID test documentation
Purpose: Evolving Whidbey Institute into an anti-racist organization
  • Accountabilities:

    • Understanding and informing team about local happenings related to equity issues
    • Preparing a welcoming and a support plan with @External Communications for BIPOC retreat participants and visitors to the Whidbey Institute
  • Equity Team Training Benchmarks

    Purpose:

    Whidbey Institute staff and board members continue to meet defined equity benchmarks

    Accountabilities:

    • Defining goals for equity training for staff and board members
    • Defining a budget to make the goals achievable
    • Defining benchmarks for staff and board members and propose policies around credentialing our staff
  • Lead Link

    Purpose:

    Evolving Whidbey Institute into an anti-racist organization

    Domains:

    • Role assignments within the Circle

    Accountabilities:

    • Assigning Partners to the Circle’s Roles; monitoring the fit; offering feedback to enhance fit; and re-assigning Roles to other Partners when useful for enhancing fit
    • Allocating the Circle’s resources across its various Projects and/or Roles
    • Establishing priorities and Strategies for the Circle
    • Defining metrics for the circle
    • Structuring the Governance of the Circle to enact its Purpose and Accountabilities
    • Removing constraints within the Circle to the Super-Circle enacting its Purpose and Accountabilities