Thomas Arthur
The Whidbey Institute Integration Circle
Programs
Hosting & Logistics
Business Operations
Community
Purpose:
To integrate perspectives in service to being a Place for those called by the responsibility and transformative potential of these times
-
People Context Rep
Purpose:
People Context in symbiotic relationship with the organizational contextAccountabilities:
- Integrating the perspectives of People Context
-
Domains:
- Social Agreement
Accountabilities:
- Integrating tensions of Integration Circle members and updating the Social Agreement as needed
- Interpreting terms, conditions and requirements of the Social Agreement as needed
Purpose:
To maintain and improve all aspects of the land and human built structures to create a safe, educational and inspiring environment for transformative learning.
-
Accountabilities:
- Maintaining Annual Maintenance Schedule
- Coordinating with Facilities Steward to complete work
- Hiring and Scheduling contracts as needed
- Maintaining current list of maintenance projects
- Liaising with Waldorf admin around road maintenance at entrance
-
Accountabilities:
- Coordinating with onsite contractors for timing, accessibility, and directional guidance for Heartland activities
-
User Perspective and Accessibility
Purpose:
Provide perspective of users within Site Evo, with emphasis on equity and accessibilityAccountabilities:
- There are no accountabilities defined for this role.
Purpose:
Sensing, sourcing, and developing purpose-aligned programs
-
Program Partnerships
for MentorPurpose:
Developing relationships with program leaders aligned with our missionAccountabilities:
- Learning on the leading edge of this circle's purpose
- Identifying and inviting program leaders to bring their mission aligned work to the Whidbey Institute
- Fostering relationships between Program Leaders
- Convening Program Leaders
Purpose:
Creating a hospitable, nourishing, safe, and easy flowing experience for program leaders, participants and visitors
-
Accountabilities:
- Setting up spaces for programs
- Creating and posting welcome and arrival information
- Welcoming and guiding arriving participants
- Orienting groups to Whidbey Institute history, logistics, and culture
- Opening and closing Thomas Berry Hall each day
- Responding to program leader and participant requests and needs
- Breaking down spaces after programs
- Shuttling participants as needed
- Coordinating logistic set-up call with client
- Clarifying complete logistical setup for upcoming events with client
- Distributing all information regarding logistical setup to concerned roles
- Updating internal calendar and Smartsheet as needed
- Coordinating meal service details (dietary needs, final meal counts, meal times) with @Meals Provider
- Coordinating housing details including arrival and departure changes and room relocations with @Cleaning
- Coordinating parking and event needs with WIWS when necessary
- Procuring, printing, and posting room assignment sheets
- Updating and displaying sandwich boards as needed
-
Accountabilities:
- Facilitating the Circle’s constitutionally-required meetings
- Auditing the meetings and records of Sub-Circles as needed, and declaring a Process Breakdown upon discovering a pattern of behavior that conflicts with the rules of the Constitution
-
Accountabilities:
- Responding to clients' urgent questions when they are onsite
- Maintaining procedures for substitute resident caretakers
- Training substitute resident caretaker
Purpose:
Caring for necessary operational infrastructure and practices
-
Accountabilities:
- Picking up mail
- Taking deposits to bank
- Taking outgoing mail to post office
- Checking donation boxes
Purpose:
To create mission aligned offerings to Whidbey Community and Visitors
-
Collaborative Liaison
for Kyllenon Hill Water Association - Granny's wellPurpose:
Collaborating with select community partnersAccountabilities:
- Attending relevant community meetings
- Reporting on developments happening in community collaborations
- Representing Whidbey Institute in community collaborations