Purpose: To integrate perspectives in service to being a Place for those called by the responsibility and transformative potential of these times
  • People Context Rep

    Purpose:

    People Context in symbiotic relationship with the organizational context

    Accountabilities:

    • Integrating the perspectives of People Context
  • Social Agreement Keeper

    Purpose:

    Optimal People Context symbiosis

    Domains:

    • Social Agreement

    Accountabilities:

    • Integrating tensions of Integration Circle members and updating the Social Agreement as needed
    • Interpreting terms, conditions and requirements of the Social Agreement as needed
Purpose: To operationalize the work of being a Place for those called by the responsibility and transformative potential of these times.
  • Art and Object Curator

    Purpose:

    Unspecified

    Accountabilities:

    • Adding and subtracting art in interior spaces
    • Adding, subtracting, and siting art on the land
    • Deciding on the acceptance or rejection of offered material gifts, in accordance with Material Gifts Policy when appropriate.
  • Calendar Architect

    for day-long and non-Heartland programming

    Purpose:

    Unspecified

    Domains:

    • Calendar of events and site activities

    Accountabilities:

    • Scheduling groups on our calendar
  • Collaborative Liaison

    for Kyllenon Hill Water Association - Granny's well

    Purpose:

    Unspecified

    Accountabilities:

    • Attending relevant community meetings
    • Reporting on developments happening in community collaborations
    • Representing Whidbey Institute in community collaborations
  • Onsite Videography & Photography

    Purpose:

    Unspecified

    Accountabilities:

    • Photographing people, site, and events
    • Recording and editing audio and video for special events
    • Sharing photos and/or videos as appropriate
  • Place

    Purpose:

    To maintain and improve all aspects of the land and human built structures to create a safe, educational and inspiring environment for transformative learning.

    Accountabilities:

    • Ensuring physical maintenance of Ropes Course
    • Maintaining the trail system
    • Working to improve the health of the forest
    • Maintaining all facilities
    • Maintaining the roads
    • Providing information and education for visitors and participants about the ecology and natural history of this land including the forest, wetlands and gardens
    • Maintaining the Heartland campus including landscape and gardens
  • Proofreading

    Purpose:

    Unspecified

    Accountabilities:

    • Proofreading newsletters
  • Rep Link

    Purpose:

    Within the Super-Circle, the Rep Link holds the Purpose of the Sub-Circle; within the Sub-Circle, the Rep Link’s Purpose is: Tensions relevant to process in the Super-Circle channeled out and resolved.

    Accountabilities:

    • Providing visibility to the Super-Circle into the health of the Sub-Circle, including reporting on any metrics or checklist items assigned to the whole Sub-Circle
    • Removing constraints within the broader Organization that limit the Sub-Circle
    • Seeking to understand Tensions conveyed by Sub-Circle Circle Members, and discerning those appropriate to process in the Super-Circle
Purpose: To maintain and improve all aspects of the land and human built structures to create a safe, educational and inspiring environment for transformative learning.
  • Facilities Coordinator

    Purpose:

    Unspecified

    Accountabilities:

    • Maintaining Annual Maintenance Schedule
    • Coordinating with Facilities Steward to complete work
    • Hiring and Scheduling contracts as needed
    • Maintaining current list of maintenance projects
    • Liaising with Waldorf admin around road maintenance at entrance
  • Lead Link

    Purpose:

    To maintain and improve all aspects of the land and human built structures to create a safe, educational and inspiring environment for transformative learning.

    Domains:

    • Role assignments within the Circle

    Accountabilities:

    • Assigning Partners to the Circle’s Roles; monitoring the fit; offering feedback to enhance fit; and re-assigning Roles to other Partners when useful for enhancing fit
    • Allocating the Circle’s resources across its various Projects and/or Roles
    • Establishing priorities and Strategies for the Circle
    • Defining metrics for the circle
    • Structuring the Governance of the Circle to enact its Purpose and Accountabilities
    • Removing constraints within the Circle to the Super-Circle enacting its Purpose and Accountabilities
Purpose: Unspecified
  • Facilitator

    Purpose:

    Circle governance and operational practices aligned with the Constitution.

    Accountabilities:

    • Facilitating the Circle’s constitutionally-required meetings
    • Auditing the meetings and records of Sub-Circles as needed, and declaring a Process Breakdown upon discovering a pattern of behavior that conflicts with the rules of the Constitution
  • Land Perspective

    Purpose:

    Bringing the perspective of the land, nature, and other-than-human communities to the work of the @Site Evolution circle

    Accountabilities:

    • There are no accountabilities defined for this role.
  • Onsite Heartland Coordinator

    Purpose:

    Unspecified

    Accountabilities:

    • Coordinating with onsite contractors for timing, accessibility, and directional guidance for Heartland activities
  • Rep Link

    to General

    Purpose:

    Within the Super-Circle, the Rep Link holds the Purpose of the Sub-Circle; within the Sub-Circle, the Rep Link’s Purpose is: Tensions relevant to process in the Super-Circle channeled out and resolved.

    Accountabilities:

    • Providing visibility to the Super-Circle into the health of the Sub-Circle, including reporting on any metrics or checklist items assigned to the whole Sub-Circle
    • Removing constraints within the broader Organization that limit the Sub-Circle
    • Seeking to understand Tensions conveyed by Sub-Circle Circle Members, and discerning those appropriate to process in the Super-Circle
  • Siting and Placement

    Purpose:

    Unspecified

    Accountabilities:

    • Making recommendations for structure siting and placement
Purpose: Sensing, sourcing, and developing purpose-aligned programs
  • Program Partnerships

    Purpose:

    Developing relationships with program leaders aligned with our mission

    Accountabilities:

    • Learning on the leading edge of this circle's purpose
    • Identifying and inviting program leaders to bring their mission aligned work to the Whidbey Institute
    • Fostering relationships between Program Leaders
    • Convening Program Leaders
Purpose: Creating a hospitable, nourishing, safe, and easy flowing experience for program leaders, participants and visitors
  • COVID Testing & Vaccination Verification

    Purpose:

    Participants and Program Leaders supported with rapid on-site COVID testing, COVID vaccination verification, and/or COVID testing documentation.

    Accountabilities:

    • Supporting program leaders and their participants to complete a rapid COVID test on arrival
    • Checking vaccination record for those vaccinated, or negative COVID test documentation
  • Emergency Response Coordinator

    Purpose:

    Unspecified

    Accountabilities:

    • Providing learning opportunities for staff emergency response and first aid
    • Developing and updating Emergency Response Plan
    • Securing necessary (non-food) supplies for emergency response
    • Training all staff on Emergency Response Plan
  • Event Host

    Purpose:

    To support successful multi-day programming

    Accountabilities:

    • Setting up spaces for programs
    • Creating and posting welcome and arrival information
    • Welcoming and guiding arriving participants
    • Orienting groups to Whidbey Institute history, logistics, and culture
    • Opening and closing Thomas Berry Hall each day
    • Responding to program leader and participant requests and needs
    • Breaking down spaces after programs
    • Shuttling participants as needed
    • Coordinating logistic set-up call with client
    • Clarifying complete logistical setup for upcoming events with client
    • Distributing all information regarding logistical setup to concerned roles
    • Updating internal calendar and Smartsheet as needed
    • Coordinating meal service details (dietary needs, final meal counts, meal times) with @Meals Provider
    • Coordinating housing details including arrival and departure changes and room relocations with @Cleaning
    • Coordinating parking and event needs with WIWS when necessary
    • Procuring, printing, and posting room assignment sheets
    • Updating and displaying sandwich boards as needed
  • Facilitator

    Purpose:

    Circle governance and operational practices aligned with the Constitution.

    Accountabilities:

    • Facilitating the Circle’s constitutionally-required meetings
    • Auditing the meetings and records of Sub-Circles as needed, and declaring a Process Breakdown upon discovering a pattern of behavior that conflicts with the rules of the Constitution
  • Housekeeping Schedule

    for Team Coordination - Temporary Support

    Purpose:

    Housekeeping schedule synchronizes with main calendar and meets needs of Members and onsite groups

    Accountabilities:

    • Creating housekeeping shifts on internal calendar
    • Communicating with Circle members to determine how shifts will be filled
    • Eliminating gaps in needed housekeeping coverage
    • Bringing attention to unnecessary overlaps in housekeeping coverage
    • Ensuring turns, quick turns, and deep cleans are attended to at the appropriate times
  • Parking & Shuttling

    Purpose:

    Unspecified

    Accountabilities:

    • Training volunteers as parking attendants and shuttle support for big events
    • Monitoring and policing parking
  • Registrar

    for Restoration & Renewal welcome & room assignments

    Purpose:

    Successfully hosting registration for applicable programs

    Accountabilities:

    • Providing registration reports to program leaders
    • Stewarding registrant experiences
    • Sending welcome emails to registrants
    • Assigning lodging
    • Recording offline registration payments
    • Handling overdue payment for registrations
    • Alerting @Bookkeeper and @Database Adminstrator roles when registration is complete and ready for financial close
    • Alerting @Nametags when nametag printing and stuffing will be needed, with adequate lead time
  • Resident Caretaker

    Purpose:

    Unspecified

    Accountabilities:

    • Responding to clients' urgent questions when they are onsite
    • Maintaining procedures for substitute resident caretakers
    • Training substitute resident caretaker
  • Waste Management

    Purpose:

    Recyclables move to their next stage of life

    Accountabilities:

    • Taking recycling to the recycling center
    • Organizing recycling/trash
Purpose: Caring for necessary operational infrastructure and practices
  • Courier

    Purpose:

    Unspecified

    Accountabilities:

    • Picking up mail
    • Taking deposits to bank
    • Taking outgoing mail to post office
    • Checking donation boxes