Processing inbound supplier invoices (scanning and/or sending invoices to external bookkeeper)

Invoicing clients, correcting client invoices in case of address corrections, and tracking the payments

Preparing expense accounts, having them checked by Bookkeeper and sending them to external bookkeeper

Writing dunning letters for overdue invoices (>60 days)

Reading and processing the general Nightnurse Images inbox (beeper@nightnurse.ch), answering requests to confirm receipt and relaying to appropriate role

Answering the main office phone and making sure the main number is attended to during business hours

Arranging answerphone outside of business hours on special occasions

Emptying letterbox on a daily basis

Arranging deputy if unavailable

Collecting our finished products in the 'Complete Works' folder

Updating address directory

Managing the cash to Office Manager

Archiving physical documents

Archiving finished projects in basecamp

Preparing the appraisal talks

On-boarding and off-boarding of Nurses (including the setup of their IT accounts and phone)

Archiving pay stubs and ensuring that pay stubs are sent

Maintaining configuration of Vertec

Checking time-sheets

Reporting illness (if longer than 30 days) and accident cases to our insurance and informing Bookkeeper in case of refunds from the insurance

Supporting the recruiting process

Announcing and coordinating farewells

Confirming and processing holiday requests from staff

Maintaining and updating the office regulations page in Notion if approved by People Manager

Answering legal questions related to Human Resources

Organizing gifts for partners

Welcoming new hires on day one, giving them a office tour and introducing Mentor

Organizing travels for partners and customers for business purpose